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ERIE.GOV | Your information resource from the government of Erie County, New York


Town Clerk/Receiver


Debra A. Crist
Town Clerk 3311 Wende Road
Alden, New York 14004 image Phone: 1-716-937-6969 ext 2
image Fax: 1-716-937-9817
image Email: cristd@alden.erie.gov

First Deputy Town Clerk/Receiver
Joanna Eisensmith
imageEmail: Joanna.Eisensmith@erie.gov
image Phone - 1-716-937-6969 x2
image Fax - 1-716-937-9817

Second Deputy Town Clerk
Debra Hey
image Email: Debra.Hey@erie.gov
image Phone - 1-716-937-6969 x2
image Fax - 1-716-937-9817

 

The Town Clerk's Office maintains Town Board records and publishes notices of public hearings. As the Registrar, the Town Clerk keeps birth and death records, issues birth and death certificates and burial permits and conducts genealogical searches. The Town Clerk is an elected office with a four-year term. Deputies are appointed by the Town Clerk to assist in the duties of the office. The Town Clerk's Office also handles licenses, property tax payments, including town and county bills in January and school bills in September.

 

The Town Clerk provides the following services:

 

  • Dog Licenses
  • Hunting / Fishing Licenses
  • Marriage Licenses
  • Birth Certificates
  • Death Certificates
  • Genealogy Copies
  • Handicapped Parking Permits
  • Solicitors Permits
  • Notary Public
  • Freedom of Information
  • Public Meeting Minutes

Tax Office

General office hours during the tax season are 9:00 a.m. till 4:00 p.m., Monday through Friday

How Taxes Can Be Paid

The Alden Town Clerk is responsible for the collection of the Town/County Taxes and the School Taxes for those school districts which are located within the Town of Alden and the Akron Central Schools.
Taxes can be paid by mail to the Alden Town Hall, with a personal check, bank draft or money order made out to the Alden Town Clerk. If you request a receipt, it will be issued by return mail.
If you pay your taxes in person, you can make the payment at the Alden Town Hall or you can make the payment at the Alden State Bank. If you are paying in cash, please make your payment at the Alden State Bank. To make payment at the bank, take your tax bill and payment (cash or check) to any teller during regular banking hours.
Drop box is available to the right of the front door at the Town Hall after hours.

Penalities

Mailed payments are accepted without penalty only if the envelope bears a United States Post Office Postal mark as payment date. In accordance with New York State Real Property Tax Law and the Erie County Tax Act there are "NO EXCEPTIONS."
Town/County Taxes are due February 15th, 2018 without penalty, after that date the following penalties are applied.

Feb. 16 - Feb. 28 = 1.5%

Mar. 01 - Mar. 15 = 3.0%

Mar. 16 - Apr. 2  = 4.5%

Apr. 03 -Apr. 16 = 6.0%

Apr. 17 – Apr. 30 = 7.5%

On May 1st, a 7.5% penalty is added to the levy, forming the base tax then due. Thereafter, interest is added to the base at the rate of 1.5% per month on the first of each month, totaling 18.78% in all, when unpaid taxes are sold in November.
School Taxes are due October 15th without penalty, after that date the following penalties are applied.

Oct. 16 – Nov. 2 = 7.5%

Nov. 3 – Nov. 30 = 9.0%

After Nov. 30 any unpaid tax and penalty are added to the County Tax Roll unless paid to the County by December 31, 2018.

Partial Payment

Partial payments are accepted at the Town Clerk’s office only; any number of installments in any amount are permitted. Penalties and interest will be applied to any unpaid balance.

End of Tax Season

The Town of Alden Clerk's Office accepts payments for the Town/County taxes through June 30 and School Taxes through December 1. All payments after these dates must be forwarded to the following address:

Erie County Real Property
Director of Budget, Management & Finance
95 Franklin St. Room 100
Buffalo, New York 14202
716-858-8333

According to New York State Real Property Tax Law, property owners are responsible for all taxes, whether or not they receive a bill. If you did not receive a tax bill or if you have any questions please contact the Town Clerk's office at 716-937-6969. Thank you.

Freedom of Information

The Freedom of Information Law (Public Officers Law, Article 6) is New York State’s principal statute on providing for public access to the records of government. The Records Access Officer is responsible for ensuring appropriate agency response to public requests for access to records.

If you wish to access a record under FOIL, you must make your request in writing and be very specific in describing the record(s) which you are interested in. The Town of Alden FOIL request form is available on the link below, or in hard copy from the FOIL Office. Once a request is submitted, within 5 business days of receipt of the request, we will send an acknowledgment of the request and provide a date by which the information will be ready and the cost associated with your request. Photocopies of any information are charged at $0.25 per page. Requests should be submitted to: Town of Alden FOIL Office, 3311 Wende Road, Alden, New York 14004.

Certain records or portions thereof are excepted from disclosure under authority of Public Officers Law Section 87.2(a-1). If your FOIL request is denied due to one of these exceptions you may file an appeal to the Town Board/Town Attorney.