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Bid Notice - May 22, 2018 at 10:30 a.m. - Historical Museum Rehabilitation

Notice to Bidders
May 22 2018


 Sealed bids for the project entitled “Historical Museum Envelope Rehabilitation” Town of Clarence, New York will be received by the Town Clerk in the Town Clerk’s Office in the Clarence Town Hall, Clarence, New York on or before 10:30 A.M. local time on the 22nd day of May 2018 at which time they will be opened and read aloud in the Council Chambers, Clarence Town Hall, One Town Place, Clarence, New York 14031.

The project consists of stabilizing the post and beam timber frames on the original portion of the building; remove the existing chimney tops; remove the existing asphalt roof shingles; install a vented structural insulated panel (SIP) roof system with new asphalt shingles along with associated trim, flashing, and gutter work; partially repoint stone masonry; install cast stone window sills and headers; replace windows with insulated historically appropriate pulltruded fiberglass windows; paint clapboard and trim; and install new copper flashing over facia, soffit, and timber headers on new south addition.

A mandatory Pre-bid meeting will be held at the site located 10465 Main Street Clarence, New york 14031 at 10:00 A.M. local time on the 10th day of May 2018. Bids will only be accepted by Contractors who attend the Pre-bid meeting.

Plans and Specifications may be obtained or examined at the office of the Town Clerk of the Town of Clarence between the hours of 8:30 A.M. and 4:30 P.M. daily except Saturdays, Sundays, and Holidays.

A document deposit of $100.00 per set is required (two (2) checks of $50.00 each payable to the Town of Clarence).  Bidders will receive a refund of the entire document deposit upon returning plans and specifications in good condition within thirty (30) days of the bid award; non-bidders will be refunded one-half of the document deposit upon the return of such plans and specifications in good condition within thirty (30) days of the award of the Contract.

Proposals shall be made and received upon the following conditions: 

Each proposal must be accompanied by the deposit of a certified check, payable to the order of the Town of Clarence, for a sum equal to five percentum (5%) of the total amount of the bid, or a bid bond with sufficient sureties in a penal sum equal to five percentum (5%) of such total bid amount, conditioned that if the proposal is accepted, the successful bidder will enter into a contract for the work, and that he will execute within fifteen (15) days from the date of the acceptance of the proposal, a suitable security bond in the amount of the contract, conditioned for the faithful and prompt performance and completion of the work specified in the contract.

No bidder may withdraw his bid within sixty (60) calendar days after the actual date of opening thereof.

Each bidder’s attention is called to the General Municipal Law, which requires a bidder’s Certificate of Non-Collusion, copies of such certificates are part of the proposal form and unless complied with, the bid will not be accepted.

All Bid Deposits, except that of the successful bidder, will be returned.

Upon acceptance of the bid, if the successful bidder fails to enter into a contract pursuant to the requirements of the Board, or fails to give the further security prescribed in this notice, with the time limited therein, then the check deposited as aforesaid and the moneys standing to the credit of same, shall be forfeited to the Town as liquidated damages, or the payment of the bond enforced for the benefit of the Town.  The Town of Clarence  reserves the right to waive informalities in or to reject any and all bids.

By Order of the Town Board of the Town of Clarence,
Erie County, New York
Nancy C. Metzger, Town Clerk                                     Date:  May 2, 2018