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Notice to Bidders - July 27, 2017 at 10 a.m. Alexander Dr & Elmcroft Ct Sanitary & Storm Sewer Improvements

Notice to Bidders
Jul 27 2017



Sealed bids for the project entitled, ALEXANDER DRIVE & ELMCROFT COURT SANITARY & STORM SEWER IMPROVEMENTS, Town of Clarence, New York, will be received by the Town Clerk in the Town Clerk's Office in the Clarence Town Hall, Clarence, New York on or before 10:00 A.M. local time on the 27th day of July, 2017  at which time they will be opened and read aloud in the Council Chambers, Clarence Town Hall, One Town Place, Clarence, New York. 

Plans and specifications may be obtained or examined at the office of the Town Clerk of the Town of Clarence between the hours of 8:30 A.M. and 4:30 P.M. daily except Saturdays, Sundays and Holidays. 

A deposit of $100.00 per set is required (two [2] checks $50.00 each).  Bidders will receive a refund of the entire deposit upon returning plans and specifications in good condition within thirty (30) days of the bid award; non-bidders will be refunded one-half of the deposit upon the return of such plans and specifications in good condition within thirty (30) days following the award of the contract. 

Proposals shall be made and received upon the following conditions: 

Each proposal must be accompanied by the deposit of a certified check, payable to the order of the Town of Clarence, for a sum equal to five percentum (5%) of the total amount of the bid, or a bid bond with sufficient sureties in a penal sum equal to five percentum (5%) of such total bid amount, conditioned that if the proposal is accepted, the successful bidder will enter into a contract for the work, and that he will execute within fifteen (15) days from the date of the acceptance of the proposal, a suitable security bond in the amount of the contract, conditioned for the faithful and prompt performance and completion of the work specified in the contract. 

No bidder may withdraw his bid within Sixty (60) calendar days after the actual date of the opening thereof. 

Each bidder’s attention is called to the General Municipal Law, which requires a bidder’s Certificate of Non-Collusion, copies of such certificates are part of the proposal form and unless complied with, the bid will not be accepted.           

All deposits except that of the successful bidder will be returned. 

Upon acceptance of his bid, if the successful bidder fails to enter into a contract pursuant to the requirements of the Board, or fails to give the further security prescribed in this notice, with the time limited therein, then the check deposited as aforesaid and the moneys standing to the credit of same, shall be forfeited to the Town as liquidated damages, or the payment of the bond enforced for the benefit of the Town.  The Town of Clarence reserves the right to waive informalities in or to reject any and all bids.

Minority and Women-Owned Business Enterprises are encouraged to respond.  Funding for this project is being provided by the New York State Environmental Facility Corporation (EFC).  The selected contractor must comply with all provisions in the contract between the NYS EFC and the Town, including the EFC Minority and Women-Owned Business Enterprises (MWBE) goals.  The MWBE participation goal for this project has been established at 30%.  Respondents are expected to demonstrate how they expect to achieve this goal.


Nancy C. Metzger, Town Clerk
DATE:             July 5, 2017