Information For Recording Documents
- All personal checks require identification and must have the name and telephone number for attorney or title company on the reverse, if applicable.
- Checks should be made out to the ERIE COUNTY CLERK in the exact amount.
- Black ink is preferred for all recorded documents.
- In order to ensure the return of documents to the proper party, the return address should be on the documents to be recorded.
- Supreme Court and County Court documents must include an INDEX number and the name of the judge assigned (if applicable). Index numbers are available for purchase in the Actions and Proceedings Department.
CLICK HERE FOR LINKS TO FEES:
|Copies||Notaries Public, Commissioner of Deeds|
|DBAs, Partnership||Pistol Permits|
|Judgments||Subpoena Duces Tecum|
Certificate of court document: $4.00
Copy: $0.65 per page, minimum charge $1.30, maximum charge $40.00
Copy of map: $5.00 per page, plus $3.50 for mailing, if requested
U.C.C. - copies: $5.00
Prepare (make copy in office) and certify copy of filed/recorded document or court record:
$1.25 per page, minimum charge $5.00, maximum charge $40.00
Certify copy submitted by requestor: $0.65 per page, minimum charge $5.20, maximum charge $40.00
Certified copy of military discharge to veteran or family: No Fee
Index Number: $210.00
Index Number for RPAPL Article 13 Foreclosure Actions $400.00
Request for Judicial Intervention (RJI): $95.00
Commencement papers filed simultaneously with purchase of index number and RJI: No Fee
File Motion or Cross-Motion: $45
Note of Issue (Non-Jury): $30.00
Note of Issue (Jury): $95.00
Demand for Jury: $65.00
Notice of Appeal: $65.00
Stipulation of Settlement or of Voluntary Discontinuance, filing of: $35
Request for Trial de novo: $75.00
Small Claims Assessment Review (SCAR) petitions, filing of: $30.00
Business Certificates (Assumed Name Certificates-DBA), Partnership Certificates
File or Amend Certificate: $25.00
Discontinuance or Termination of Certificate: No Fee
Certified Copies of Certificate: $5.00
$10.00, plus cost of certification ($1.25 per page)
Any instrument (except under an Index Number); including Separation Agreement, mortgage tax
affidavit, Certificate of dissolution of marriage): $5.00
Building Loan Contract/Agreement: $25.00
Building Loan Contract/Agreement, filing of Amendment, Assignment, Discharge, Release of: $5.00
Federal Tax Lien: $40
Maps, not filed with or affixed to deed or affidavit (i.e. subdivision maps filed under Map Cover):
$5.00/page, plus $3.50 for mailing, if requested
Mechanic Lien: $15.00
Extension of Mechanic Lien: No fee
Affidavit of Service of Mechanic’s Lien: $5.00
Notice of lending: $15.00
Notice of Pendency: $60.00
Docket, Enter and Index Default Money Judgment: $45.00
Docket, Enter and Index Judgment by Order of Erie County Supreme Court: No Fee
Assignment or Satisfaction of money judgment: No Fee where index number assigned.
Transcript, filing: $10.00
Transcript, to issue: $5.00
Certificate of Disposition, to issue: $5.00
Execution of Money Judgment (Preparation of and copies): $11.50
Docket, Enter and Index Foreign Money Judgment: $210.00 (Index Number)
Discharge by Deposit into Court/Cash Undertaking: $5.00
Release of Real Estate from Lien of Judgment: $45.00 plus $5.00 per page,
plus $.50 per linked document (“mark-off”); requires legal description of real property to be released.
Mechanic's Lien, filing of: $15.00.
Mechanic’s Lien, filing of cancellation: No Fee
Mechanic’s Lien, discharge by deposit into court: $5.00
Mechanic's Lien, filing of Affidavit of Service: $5.00
Extension of Mechanic's Lien, filing of: No Fee
Federal tax lien, filing of: $40
Mortgagae, filing of: $45 plus $5 per page for each one-sided page or portion of page,
plus $.50 per "Mark-off" plus mortagage tax (See Below)
To calculate the amount of mortgage tax:
For a mortgage secured by one- or two-family residential property:1% of the mortgage amount, less $25.00.
For a mortgage secured by commercial or other property: 1% of the mortgage amount
The tax is charged as follows:
Basic Tax = 0.50 percent of the mortgage amount (50 percent of the total amount of tax);
Additional Tax = 0.25 percent (25 percent of the total amount of tax)
(minus $25.00 if the property is a 1 or 2 family dwelling) of the mortgage amount;
Special Additional Tax = 0.25 percent of the mortgage amount (25 percent of the amount of tax).
The Basic Tax and the Additional Tax are paid by the borrower. The Special Additional Tax is paid by the lender.
Notaries Public, Commissioner of Deeds
Original Notary Application Fee: $60.00 [to New York Division of Licensing Services]
Notary Renewal (4 year term): $60.00
Commissioner of Deeds Application Fee (per term whether original or renewal):
$20.00 [to City appointing Commissioner]
Original Commissioner of Deeds Application Fee (to County): $10.00
Commissioner of Deeds Renewal (2 year or less term; expires in even-numbered year): $10.00
File and Index Certificate of Official Character: $10.00
Issue Certificate of Official Character: $5.00
Certificate of Authentication of Notary Signature (for Apostille): $3.00
For information on obtaining an Apostille, click here.
Adult Book (16 and older): $110.00 [Check or money order ONLY to United States Department of State]
Adult Card (16 and older): $30.00 [Check or money order ONLY to United States Department of State]
Child Book (15 and under): $80.00 [Check or money order ONLY to United States Department of State]
Child Card (15 and under): $15.00 [Check or money order ONLY to United States Department of State]
Execution Fee for each passport: $25.00 [Cash, check to Erie County Clerk’s Office]
Passport Photos: $10.00
Permit Application Fee: $20.00
Permit Application Fee, Gun Dealer License: $10.00
Permit Application Fee, Gunsmith License: $10.00
Fingerprinting Fee: $102.25 payable to New York State (fee amount fluctuates, reviewed by State every 6 months)
Amendment to Permit (for addition or removal of weapon, address change): $3.00
Process fee for issuance of amended Plastic Card Permit: $2.00
Conversion from paper permit to Plastic Card Permit: $18.00
Transfer of Permit to another New York County: $5.00
Duplicate of Plastic Card Permit $7.00
Recording Fees (Filing Fees, See Above)
Deed and any document entitled or required to be recorded in the Erie County Clerk’s Office: $45 plus $5 per page for each one-sided page or portion of a page.
For information on how to record a deed, click here.
Capital Gains Tax Affidavit (TP-584): $10.00
Real Property Transfer Report (RP-5217):
For one, two and three family homes, residential condos, rural residences or qualifying farm property: $125.00
For all other properties (commercial, mixed use): $250.00.
Each cross reference to another recorded document (“mark-off”): $.50
Mortgage, filing of: $45 plus $5 per page for each one-sided page or portion of a page, plus mortgage tax (See Above)
Mortgage Discharge or Satisfaction, filing of: $45 plus $5 per page for each one-sided page or portion of page, plus $.50 per "mark-off" of original mortgage or
mortgages, if consolidated.
Assignment of a mortgage which assigns more than one mortgage requires $3.50 for each subsequent cross reference.
Records other than Court Records:
Manual search: $10.00 per 2-year period per name per instrument (document type)
Computer search of Digital Records: $5.00 per 2-year period per name per instrument (document type)
Searches of Court Records (including Criminal Records):
$5.00 per 2-year period per name per instrument (document type)
Searches for UCC's and Federal tax liens:
$50.00 per name (issued under seal)
Uniform Commercial Code (UCC)
Financing Statement (UCC-1) - Filing of, affecting Real Property located in Erie County, with attachments: $40.00
Financing Statement, Amendment, Assignment, Continuation, Release, or Termination (UCC-3) of: $40.00
Copies: $5.00 per page