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How to Apply for a Pistol Permit


 

The Erie County Clerk's Office processes Pistol Permits for Erie County residents under terms of appropriate New York State laws. Following the completion of an application and criminal background checks, final approval or denial of a permit is the decision of an Erie County Court Judge or New York State Supreme Court Justice.

** Need a Photo? $10 at the County Clerk’s Main Office, Old County Hall-92 Franklin Street, Buffalo, NY 14202
Hours of Service: 9 AM - 4:45 PM

The following is the process for applying for a pistol permit:

Step 1

In order to apply for a pistol permit in Erie County, you must be 21 years of age and be a resident of Erie County. You are not required to buy or own a gun at the time of application.

Step 2

You may pick up the application packet at the Erie County Pistol Permit Department, or you can receive one by mail by sending a self-addressed, stamped, business-size envelope to:

Erie County Clerk's Office
Pistol Permit Department
92 Franklin Street
Buffalo, NY 14202

Note: Application forms to be submitted for filing must be obtained at the Pistol Permit Department. FOR APPLICATION PLANNING PURPOSES ONLY, a Draft/Work Copy Only can be downloaded by clicking here. This draft copy is not considered an official application form.

Step 3

Please read and follow the instructions on the application carefully to avoid any unnecessary delays in the process. Applicants must come to our office in person when submitting the completed application. When you come in to apply, we will collect a processing fee of $20 up front, saving a trip later on. This fee can be paid in cash, check or money order made payable to Erie County Clerk.

Step 4

Part of the application process includes various background checks by New York State and the FBI, and an interview by the applicant's local police. Once all necessary background checks are completed, the application is then submitted for consideration by one of the Licensing Judges.

Step 5

Once a permit is approved by a Licensing Judge, the applicant must purchase a handgun and/or co-register one with another permit holder. The applicant must appear in person for the initial sign-up for the approved permit.


Registration of Handguns

When a gun is purchased from an individual, a dated bill of sale is required to add the pistol to the new owner's permit. The bill of sale must show both the buyer's and seller's names, addresses, permit numbers, and the counties that permits are in. The gun must be described by make, model, caliber action and serial number. Once the handgun is registered at our department, it may be picked up by the buyer, and the seller has 10 days to come to the Pistol Permit Office to have the weapon removed from his/her permit.

When a gun is purchased from a dealer, the dealer receipt is required. The receipt must show the buyer's name, address, permit number, and the make, model, caliber action and serial number of the gun. The dealer's name, address, New York State dealer number and county the dealership is in must also appear on the receipt. Once the handgun is registered at our department, a purchase coupon will then be given to the buyer, to allow him/her to pick up the weapon from the dealer.

There is a $3.00 fee for the registration of a handgun to a permit.

EFFECTIVE IMMEDIATELY:

As per New York State Police Pistol Permit Division, every firearms receipt must include all of the following:

Make

Model

Caliber

Action (Revolver, Semi-Auto, Single-Shot, Derringer)

Serial Number

As of March 15, 2013 Private “Person-to-Person” gun sales in NYS require a National Instant Criminal (NICS) Background Check.

The NICS form, along with purchase receipt, must be brought to the Pistol Permit Office in order for the gun to put on buyer’s permit.

 IF ALL THE ABOVE INFORMATION IS NOT INCLUDED, YOUR TRANSACTION WILL NOT BE PROCESSED.


Deletion of Handguns

When a gun is sold to an individual, a dated bill of sale is required to remove the pistol from the seller's permit. The bill of sale must show both the buyer's and seller's names, addresses, permit numbers and counties that permits are in. The gun must be described by make, model, caliber action and serial number. Once the gun has been registered and picked up by the buyer, the seller has 10 days to come to the Pistol Permit Office and have it removed from his/her permit. If the buyer is from a county other than Erie County, he/she must provide the seller with a purchase coupon upon delivery of the registered gun. This coupon must then be provided to our department by the seller when removing the gun.

When a gun is sold to a dealer, the dealer receipt is required. The receipt must show the seller's name, address, permit number, and make, model, caliber action and serial number of the gun. The dealer's name, address, New York State dealer number and county the dealership is in must also appear on the receipt.

There is a $3.00 fee for the deletion of a handgun from a permit.


Death of a Permit Holder

New York State Law requires that upon a permit holder's death, the decedent's estate must, within 15 days, turn over the decedent's firearm(s) to another pistol permit holder; a licensed dealer; or the local police department.

The estate is also requested to notify the Erie County Pistol Permit Office of the permit holder's passing, along with a copy of a death certificate and information about the disposition of the firearm(s), so that the license may be cancelled.


Additional Information

Changes in Name, Address or County

Name Change

A name change requires the permit holder to appear at the Pistol Permit Department with proof of the new name in the form of a marriage certificate or Court Order. A fee of $5.00 is charged to change the name on a pistol permit. If you have a paper permit, you must obtain a plastic card, for a charge of $18.00.

Address Change

A change of address requires the permit holder to notify the Pistol Permit Department within 10 days of the change. You may send a written notification or come to our office in person with your permit to effect the change. There is a $3 charge for address changes.

Transfer to Different County

To transfer your pistol permit to another county, you must appear at the Pistol Permit Department, or mail a statement requesting that your file be transferred to the new county. The statement should include your name, Social Security number, date of birth, old address, original date of your permit, permit number and your new address and phone number. You will need to include an $8.00 check payable to the Erie County Pistol Permit Department, as well as a $5.00 check payable to the county where you will be transferring your permit records. The new county will contact you when they receive your file.

Lost or Stolen Permits

You may obtain a duplicate pistol permit when your original permit is lost, stolen or mutilated. We will sign you up for a duplicate when you appear at the Pistol Permit Department with a list of your guns which includes the make, caliber and serial number of each gun. You will be given a duplicate information form to be filled out at our office when you come in. The fee for a duplicate permit is $18.

NOTE: Pistol permits cannot be laminated.

Any questions you may have can be directed to the Pistol Permit Department at 716-858-6600.