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JACOBS LAUNCHES ELECTRONIC RECORDING OF REAL ESTATE TRANSACTIONS



Thursday, June 13, 2013

Clerk’s Office now offers most current and efficient way to record documents

Erie County, NY- County Clerk Chris Jacobs is making good on his pledge to bring his office into the “21st Century” by successfully implementing paperless electronic recording technology commonly known as “e-recording.” “This e-recording technology will save time, paper and money for both the person closing on the mortgage and for the government responsible for the recording,” stated Jacobs.

E-Recording means that attorneys and their clients are now able to securely and cost-effectively file documents through a web browser from the comfort, convenience and privacy of their attorney’s office. “All that is needed is a PC, scanner and high speed internet connection,” said County Clerk Jacobs.

E-Recording was one of the main goals that came out of Jacobs’ “Re-engineering Working Group” that was created when Jacobs first came into office to solve the crisis of unreturned documents and over $3 million dollars of un-cashed checks. “There are significant productivity benefits to e-recording as it relates to our staff. This office handled over 70,000 mortgage and mortgage related transactions last year, so moving even some of that to paperless is huge in terms of efficiency,” said Jacobs.

The Re-engineering Working Group identified mortgage and mortgage-related documents as constituting the majority of documents filed in the Clerk’s Office so these documents were targeted first for e-Recording. Deeds and associated documents will be accepted soon. “Once we accept both deeds and mortgages, Erie County residents closing or refinancing a home will no longer need to come to Erie County Hall to do so,” Jacobs added.

Jacobs believes he will first see this technology utilized by larger financial institutions that process an enormous amount of transactions at the Clerk’s Office. “E-Recording is the norm in most other states around the country, so national organizations that are very familiar with this technology will e-record with us immediately,” said Jacobs.

Jacobs has been pushing technology throughout the Clerk’s office with such other initiatives as electronic filing of court documents, state tax warrants and installing self-serve kiosks in the Auto Bureaus. For more information on how to begin e-recording mortgage and mortgage related documents with the County Clerk’s Office please visit www.erie.gov/clerk/erecord or call 716-858-8797.