Cultural Funding Application

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  • REMINDER: The only way for an applicant to confirm whether they have been granted funding for the next calendar year is through the Erie County Budget process. The Budget Books are available here: http://www2.erie.gov/budget/index.php?q=county-budget. The Proposed Budget ("Draft") is provided by the County Executive in the fall and the Adopted Budget ("Final") is approved by the Legislature in December. Arts & Cultural Funding is located under Budget Book A: Operating Funds, under Erie County Department of Environment and Planning.
  • REMINDER - Do NOT contact ECDEP to confirm your application was received. If your application is submitted correctly through this website, you will receive the following message:"Thank you, your submission has been received."  If you do not receive this message, read through this page, follow the directions/intructions, and resubmit. If your application is incorrect or incomplete, we will contact you as soon as possible to correct it.
  • 3.22.18 - ERROR in Long Form Section 1, Part 9 - Unfortunately, the Long Form Section 1, Part 9 cells (page 6) were referencing cells in Part 5. 
        • The Long Form Section 1 on this site has been corrected (look for the Version date - 3/22/18 - on the file name or on the bottom right hand corner of the document). 
        • You do NOT have to redo the entire Section 1; page 6 of Section 1 has been added as a standalone document. If you chose to do page 6 as a separate file, please merge the Long Form S1 document and Page 6 so it is ONLY ONE pdf for submission. If you are unable to do this with your software, please forward both documents to mariely.ortiz@erie.gov WELL BEFORE the due date (May 2nd).
  • 3.7.18 - Revenues & Expenses Worksheet posted
  • 2.23.18 - Long Form Section 1- EDITED- Latest version: 2/23/18a. Attachment G- EDITED- Latest version: 2/23/18a
  • 2.23.18 - Application Release & Applicant Briefing Information- Click here for more information

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Eligibility Requirements 

  • Be located and provide services in Erie County
  • Be a 501(c)(3) organization with tax-exempt status prior to July 2015
  • Have a board-approved strategic plan (Long form: Attachment I; Short form: Section 2 Essay questions Part 3)
  • Have at least ONE of the following definitions of a Cultural Organization as a primary mission of the organization:
    • An organization that operates on a countywide or recognizable community level, which by the nature of its cultural activities and/or collections, is unique, distinctive and of significant quality
    • An organization that provides visitors with access to programs and displays of the performing, visual, literary and media arts, and/or to exhibits and collections, which preserve and interpret our cultural, natural and scientific heritage
    • An organization that particularly serves the cultural needs of significant segments of the County population, thereby contributing to the quality of life in Buffalo and Erie County


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Additional Requirements 

  • New York State Non-Profit Revitalization Act

The New York State Non-Profit Revitalization Act became effective July 1, 2014. There have been additions and clarifications issued by NYS since then. It is every organization’s responsibility to stay current with the provisions, knowing also that the law is the minimum standard for good governance. As this Act pertains to all 501(c)(3) organizations, Erie County expects all organizations to certify compliance with the NYS Non-Profit Revitalization Act. Organizations should be prepared to provide evidence of compliance with specific components of the Act. 

  • Sunshine Provision

Please be advised that any information you provide may be subject to public discussion as well as disclosure pursuant to New York State Public Officers Law. 

  • Pay Equity Certification 

Please be advised that if your Organization is awarded funding, you must sign the Erie County Equal Pay Certification, stating that your organization is in compliance with federal law, including the Equal Pay Act of 1963, Title VII of the Civil Rights Act of 1964, Federal Executive Order 11246 of September 24, 1965 and New York State Labor Law Section 194 (together “ Equal Pay Law”). View the Executive Order 

  • Recognition for County Grants 

Please also be advised that if your Organization is awarded funding, you must commit to acknowledging Erie County as a funding source on your organization’s website, marketing materials, and/or other publications. The 2017 Application expanded Attachment G with the addition of a required questionnaire.

The County Seal can be found here. If you require a larger file for large scale printing, etc., please contact Mariely Ortiz at (716) 858-1916 or mariely.ortiz@erie.gov


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Application Information


Applicant Briefing

An applicant briefing for all interested organizations was held THURSDAY, MARCH 1, 2018 at 5:00 p.m. at the Cummings Room at the Buffalo Museum of Science at 1020 Humboldt Parkway, Buffalo, NY 14211. 

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Directions & Forms:

1. Download the Directions form(latest version:2/23/18).

2. Determine which application is best for your organization's request

  • LONG FORM APPLICATION: Organizations applying for consideration of grants greater than $7,500 are required to complete and submit the entire Long Form application with ALL required attachments.
    • SHORT FORM APPLICATION: Organizations applying for consideration of grants for no more than $7,500 AND 2018 funding did not exceed $7,500 may select the Short Form which has fewer required essays and other questions. 

3. Download the application checklist (these are for your use only; do not attempt to submit):

- SHORT form checklist (latest version:2/23/18).

- LONG form checklist (latest version:2/23/18).

4. Download and save the Application:

- Make sure to download and save the form to your computer before entering ANY information.

- Do not attempt to fill out the form in a web browser (it will most likely not save your information).

- All distributed forms are Reader Extended PDFs. If you are unable to save information to your form after saving it to your computer, you may have to update your software.

- This is the link to download Adobe Reader: https://get.adobe.com/reader/

- This link gives more information about Adobe capabilities: http://blogs.adobe.com/dmcmahon/2011/09/10/adobe-reader-fill-out-a-pdf-form-or-type-text-on-a-pdf-file-using-adobe-reader/ 

- ASI recommends contacting TechSoup, a group that offers discounts to nonprofits for technology and software items like Adobe Acrobat. 

- SHORT FORM (grant requests of $7,500 or less AND 2018 funding did not exceed $7,500)

-SHORT Form Section 1 (latest version:2/23/18).

-SHORT Form Section 2 (Essays) (Red outlines indicate required fields; you will not be able to save the file with missing information. Use N/A for questions not applicable to your organization) (latest version:2/23/18).

-SHORT Form Section 3 (List of attachments. This document is for your use only; do not attempt to submit it. DO SUBMIT the attachments applicable to your organization) (latest version:2/23/18).

- LONG FORM (grant requests of more than $7,500)

LONG Form Section 1 (latest version:3/22/18).

- Long Form Section 1 Page 6 (latest version: 3/22/18)

LONG Form Section 2 (Essays) (Red outlines indicate required fields; you will not be able to save the file with missing information. Use N/A for questions not applicable to your organization) (latest version:2/23/18).

- LONG Form Section 3 (List of attachments. This document is for your use only; do not attempt to submit it. DO SUBMIT the attachments applicable to your organization) (latest version:2/23/18).

6. Download additional forms needed:

- Attachment G (required of all applicants) (latest version:2/23/18a).- Erie County Seal can be found here

- The samples to be submitted as part of Attachment G are examples of your recognition of Erie County funding. These may be a screenshot of your website, digital or physical copies/pictures of posters, event invitations, flyers, newsletters, plaques, etc. If you have a sample or document that is too big to upload, please deliver Monday through Friday, 8:30am - 4:30pm or mail to Mariely Ortiz at 95 Franklin Street, Office 1007, Buffalo NY 14202

-  Attachment K (IF indicated in your application) (latest version:2/23/18).

Board Members Extension form (IF needed) (latest version:2/23/18). ([your organization’s acronym].S1.BoardExtensionForm.2019)

Programs Extension form (IF needed) (latest version:2/23/18). ([your organization’s acronym].S1.ProgramsExtensionForm.2019)

OPTIONAL for SHORT FORM as Attachment B - Financial Statements - Revenues & Expenses Worksheet  (IF needed;) 

6. Complete the application. 

- Make sure that all your files are identifiable as belonging to your organization. All forms should have the organization name filled in the where it says Name of Organization

S1. Complete all parts of the Application Section 1 and save

- Use the Checklist to keep track of completed portions

- Save the file according to the following specifications: [your organization’s acronym].S1.2019

- Any other naming convention will result in an incomplete application

S2. Compose all essays (Section 2 of each application) and save.

- Use the Checklist to keep track of completed portions

- Save the file according to the following specifications: [your organization’s acronym].S2.2019

- Any other naming convention will result in an incomplete application

S3. Gather all required attachments listed in Section 3 required for your organization

- Use the Checklist to keep track of completed portions

- Save each file according to the following specifications:

[your organization’s acronym].S3.A.2019

[your organization’s acronym].S3.B.2019

[your organization’s acronym].S3.C.2019

[your organization’s acronym].S3.D.2019

[your organization’s acronym].S3.E.2019

[your organization’s acronym].S3.F.2019

[your organization’s acronym].S3.G.2019

[your organization’s acronym].S3.G1.2019

[your organization’s acronym].S3.G2.2019

[your organization’s acronym].S3.G3.2019

[your organization’s acronym].S3.H.2019

[your organization’s acronym].S3.I.2019

[your organization’s acronym].S3.J.2019

[your organization’s acronym].S3.K.2019

- Any other naming convention will result in an incomplete application

7. Submit the application for 2019 Erie County Cultural Funding

- Enter your organization’s information below

- Upload Section 1, Section 2, and all attachments for Section 3

- Check the box for certifying you are authorized to submit the application on behalf of the organization

- Click on “Submit.”

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Deadline

Short Form applications must be received by WEDNESDAY, APRIL 25, 2018

Long Form applications must be received by WEDNESDAY, MAY 2, 2018

Assistance with the submission will be available until 4:30pm on each due date.

Late or incomplete applications will negatively affect your score.


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Online Submission

 

All applications are to be submitted via this website. Should this create a hardship for your organization, ASI can provide assistance; please contact them well in advance at: http://www.asiwny.org/ or  (716) 362-8389. You may also contact our department at 716-858-1916 or mariely.ortiz@erie.gov.

All application information must be entered and submitted in one session. You will NOT be able to save a partial application and come back to it later. Please be mindful that the webpage WILL TIME OUT if your application is not submitted in a timely fashion (save all documents to the first directory that opens when uploading).

 

  • REMINDER - Do NOT contact ECDEP to confirm your application was received. If your application is submitted correctly through this website, you will receive the following message:"Thank you, your submission has been received."  If you do not receive this message, read through this page, follow the directions/intructions, and resubmit. If your application is incorrect or incomplete, we will contact you as soon as possible to correct it.

Please note you are required to submit all items marked with an asterisk (*). If you do not submit required items, your application will be rejected. Failure to submit all other items will result in an incomplete application and will have a negative impact on your score.

 

Helpful Hints:

  1. If you are unable to insert an image into question 10 of Attachment G, you may want to update your Flash Player software and try again.
  2. Remember to save your progress on the fillable PDF on your computer as you go along.
  3. Finish filling out the application, writing essays, and gathering attachments before you begin to enter your information online.
  4. You may fill out the application by hand if you so wish. Make sure all information is easily legible. However, you MUST submit online, on this page.
  5. All attachments must be submitted in PDF or JPEG formats only. If you attempt to attach an excel, or any other file type, the website will reject your application (ASI can provide assistance with your application; please contact them well in advance athttp://www.asiwny.org/ or  (716) 362-8389)
  6. All entities applying for funding are required to have Bylaws, a Conflict of Interest Policy, and a Whistleblower Policy regardless of employee number or budget size.
  7. To find your prior years' grant amounts, please see the adopted county budgets, Book A, under Environment and Planning. Budget books from 2005 are available here: http://www2.erie.gov/budget/index.php?q=county-budget. For years before 2005, please contact the Erie County Division of Budget and Management at (716) 858-8515
  8. Committees of the board can only consist of board members and bind the board to action; e.g., executive committee, audit committee. (Old standing committees). Committees of the corporation may consist of board and non-board members; e.g., marketing committee, fund development committee. (Old ad hoc committees.) This presentation may assist you in better understanding: Are Your Committees Revitalized? Committee Structures Post Nonprofit Revitalization Act
  9. Upload your files in a timely fashion or the server will time out trying to upload them. Save all documents to the first directory that opens when uploading, so you may submit the application before the website times out.
  10. There will not be any other confirmation of application receipt than that provided by this website (When your application has been submitted, a webpage will open containing the following message: "Thank you, your submission has been received." ). We will only contact you, in the following months, if we need additional information.

If you have questions about the application process, contact the Department of Environment and Planning at (716) 858-1916 or mariely.ortiz@erie.gov

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Submit your application below

  • PLEASE NOTE THAT CAPITAL FUNDING REQUESTS ARE NOT ELIGIBLE.
  • Make sure that all your files are identifiable as belonging to your organization. All forms should have the organization name filled in the where it says Name of Organization
     
     
     
     
     
     
     
     
     
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SECTION 3

     

ATTACHMENTS
Please upload the following attachments in PDF format.
Note that incomplete applications will negatively affect your score.

     
     
     
     
     
     
     

Attachment G: Please upload the completed Attachment G form and up to three samples showing acknowledgement of County Funding. If you are a first-time applicant, acknowledgement samples are not required.

     
     
     
     
     
     
     
     
     
     
     
     
     
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Please ensure that all required fields contain an entry before clicking "Submit". When your application has been submitted, a webpage will open containing the following message: "Thank you, your submission has been received." If you do not receive this message, please check your application for completion. Missing items will be outlined in red and attachments will need to be uploaded again.