Administrative Control Clerk

Modified: August 15, 2019 2:47pm

COUNTY OF ERIE - DEPARTMENT OF PERSONNEL
invites applications for the position of:

Administrative Control Clerk

#61-856 - Open Competitive (open to the public)

Salary: $31,703-$38,304 Annually
Opening Date: August 15, 2019
Closing Date: September 11, 2019
Application fee: $20.00

Residence Requirements:

THERE ARE NO RESIDENCY REQUIREMENTS FOR PARTICIPATION IN THIS EXAMINATION. There are two anticipated vacancies at the Erie County Medical Center Corporation.

Examples of Duties:

An Administrative Control Clerk performs clerical, communications and receptionist functions connected with the operation of the assigned area in the hospital;  

Operates a centrally located control center or a nursing unit office on a hospital floor;

Assembles and maintains patients' charts;

Prepares and forwards necessary requisitions for diagnostic testing via computer;

Coordinates scheduling of all patients' activities, procedures and room transfers via computer;

Processes patients' laboratory work through the use of a hospital computer (order entry, results inquiry, etc.);

Coordinates details involved in patients' admission, discharge or death, completes all appropriate paperwork and arranges transport and ambulance service;

Answers telephones; communicates with other hospital departments in obtaining services and solving problems relative to the unit and environment (housekeeping, dietary, security, etc.);

Requisitions SPD supplies and equipment; keeps area adequately supplied and orderly;

Maintains accurate census information and record keeping;

Performs direct patient contact work (e.g. checking patient arm bands, obtaining signatures for forms, mail delivery);

Performs other clerical duties as requested by nursing staff;

Participates in unit and hospital patient experience initiatives.

Qualifications:

MINIMUM QUALIFICATIONS:  Candidates must meet the following requirements on or before the date of the written test:

Graduation from high school or possession of a high school equivalency diploma and one year of clerical, receptionist, nursing or hospital aide experience*.

Notes:

1. * Completion of a one year or longer post high school secretarial course which included medical terminology course work may be substituted for the required experience.  

2.  Verifiable part-time and/or volunteer experience will be pro-rated toward meeting full-time experience requirements.

Examination date:

October 19, 2019

Applications Must Be Postmarked or Hand Delivered By:

September 11, 2019

The New York State Department of Civil Service has not prepared a test guide for this examination. However, candidates may find information in the publication 'General Guide to Written Tests' helpful in preparing for this test. This publication is available on line at:https://www.cs.ny.gov/testing/testguides.cfm.

Subjects of Examination:

Subjects of Examination: A test designed to evaluate knowledge, skills and /or abilities in the following areas.

Name and number checking
These questions test for the ability to distinguish between sets of words, letters, and/or numbers that are almost exactly alike. Material is usually presented in two or three columns, and you will have to determine how the entry in the first column compares with the entry in the second column and possibly the third. You will be instructed to mark your answers according to a designated code provided in the directions.

Operations with Letters and Numbers
These questions test for skills and abilities in operations involving alphabetizing, comparing, checking and counting. The questions require you to follow the specific directions given for each question which may involve alphabetizing, comparing, checking and counting given groups of letters and/or numbers.

Understanding and interpreting written material
These questions test for the ability to understand and interpret written material. You will be presented with brief reading passages and will be asked questions about the passages. You should base your answers to the questions only on what is presented in the passages and not on what you may happen to know about the topic.

NOTICE TO CANDIDATES: Unless otherwise noted, candidates are permitted to use quiet, hand held, solar or battery powered calculators. Devices with typewriter keyboards, "Spell Checkers", “Personal Digital Assistants", "Address Books", "Language Translators", "Dictionaries", or any similar devices are prohibited. You may not bring books or other reference materials.

**IMPORTANT APPLICATION FEE - READ CAREFULLY**

A $20.00 filing fee is required for this exam. The required fee must accompany your application. Send or bring check or money order made payable to Erie County Personnel Department and write the examination number(s) on your check or money order. Do not send or bring cash, as the County cannot be responsible for cash payment. As no refund will be made, you are urged to compare your qualifications carefully with the requirements for admission and file only for those examinations for which you are clearly qualified.