Chief-Financial Record Services PROMOTIONAL

Modified: December 18, 2017 12:19pm

COUNTY OF ERIE - DEPARTMENT OF PERSONNEL
invites applications for the position of:

Chief-Financial Record Services PROMOTIONAL

#75-619 - Promotional (for current employees only)

Salary: $47,857 - $63,203 Annually
Opening Date: December 18, 2017
Closing Date: January 24, 2018
Application fee: $20.00

Residence Requirements:

THIS EXAMINATION IS OPEN TO ALL QUALIFIED EMPLOYEES OF THE ERIE COUNTY DEPARTMENT OF  SOCIAL SERVICES. At present there is one vacancy at the Erie County Department of Social Services. 

The eligible list resulting from this examination will not supersede currently existing promotional eligible lists for this title, if any. The duration of all promotional eligible lists is four years from date of establishment unless otherwise indicated.

Examples of Duties:

A Chief-Financial Record Services supervises the processing and reviews vouchers, abstracts, and other claims for payment from the Social Services Department;

Oversight and maintenance of general books, including balancing accounts and ledgers, according to established account classifications, including general ledgers and journals;

Examines formally to verify accounts, both internally and those of outside agencies;

Determines depreciation rates on equipment;

Advises subordinate and administrative personnel in accounting and record keeping procedures;

Oversees preparation of financial and statistical reports;

Supervises a large of number of clerical personnel auditing claims for payment from the Social Services Department;

Reviews financial transactions to ensure compliance with established procedures and regulations;

Makes recommendations for actions to effect improvements in operations;

Trains personnel to process vouchers, bills, claims, authorizations, etc.;

Compiles results of audits and schedules;

Maintains supportive records;

Supervises a clerical group preparing State and Federal claim schedules;

May operate or supervise staff operating small workstation computers and related equipment utilized in financial record keeping procedures;

Interacts with all outside auditors and reviews audit recommendations.

Qualifications:

QUALIFYING EXPERIENCE FOR TAKING THE TEST: Candidates must be permanently employed in the competitive class and must be serving and have served continuously on a permanent or contingent permanent basis in the competitive class for 12 months immediately preceding the date of the written test in a  Financial Record Keeping or Accounting related position in Job Group IX, X or XI; and in addition the following requirements:

Graduation from a regionally accredited or New York State registered four (4) year college or university with a Bachelor’s Degree in Accounting, Business Administration, Finance or related field, including or supplemented by twenty-four (24) semester credit hours in accounting and three (3) years of accounting* and/or auditing** experience including two (2) years of supervisory+ experience.

  *ACCOUNTING - Recording, classifying, verifying, reporting and analysis of financial data. (See Notes 1& 2)

 **AUDITING - Confirmation and documenting the veracity of data. (See Note 1)

***BOOKKEEPER - responsible for a full set of financial records, including General Ledger and all subsidiaries. (See Note 2)

+Supervision – Responsible direction and control of subordinate employees.  This involves the assignment of work, approval of work, training, evaluation and discipline of employees.  The supervisory aspects must be an integral part of the job, not incidental or occasional. 

Notes:

  1. Graduation from a regionally accredited or New York State registered four (4) year college or university with a Master’s Degree in Business or Public Administration, Accounting, Finance, Economics, or other closely related field may be substituted for the required (1) year of accounting* or auditing** experience.
  2. Examples of acceptable accounting experience would be junior accountant, full-charge bookkeeper***and similar positions. Examples of unacceptable experience are: account-clerical experience and experience limited to posting, maintaining, examining or preparing one or more of the following: voucher register, sales register, cashbook, insurance register, accounts receivable ledger, accounts payable ledger, any other special journal or subsidiary ledger, or experience preparing income tax returns.
  3. Supervision – Responsible direction and control of subordinate employees.  This involves the assignment of work, approval of work, training, evaluation and discipline of employees.  The supervisory aspects must be an integral part of the job, not incidental or occasional.  

  4. Verifiable part-time and/or volunteer experience will be pro-rated toward meeting full-time experience requirements.
  5. Your degree and/or college credit must have been awarded by a regionally accredited college or university or one recognized by the New York State Education Department as following acceptable educational practices. A grade of "D" or better is necessary for a course to be credited as successfully completed. If your degree and/or college credit was awarded by an educational institution outside of the United States and its territories, you must provide independent verification of equivalency. You can write to this Department for a list of acceptable companies providing this service; you must pay the required evaluation fee.

Notice to Candidates:

Transcripts will now be accepted by the Department of Personnel ONLY at time of application.

All subsequent transcripts must be submitted at time of interview.

 

 

Examination date:

March 3, 2018

Applications Must Be Postmarked or Hand Delivered By:

January 24, 2018

A Guide for the Written Test for Higher Level Account Clerical is available at the New York State website:www.cs.ny.gov/testing/localtestguides.cfm . Candidates not having access to a computer or the internet may request copy of the test guide from the municipal civil service office conducting this examination using the contact information found elsewhere on this announcement.

 

Subjects of Examination:

SUBJECTS OF EXAMINATION: A written test designed to evaluate knowledge, skills and /or abilities in the following areas:

1. Fundamentals of account keeping and bookkeeping

These questions test for a knowledge of basic principles and practices of account keeping and bookkeeping. The questions test for recognizing account keeping and bookkeeping terms, concepts and relationships; recording financial transactions; and solving elementary problems in account keeping and bookkeeping.

2. Supervision

These questions test for knowledge of the principles and practices employed in planning, organizing, and controlling the activities of a work unit toward predetermined objectives. The concepts covered, usually in a situational question format, include such topics as assigning and reviewing work; evaluating performance; maintaining work standards; motivating and developing subordinates; implementing procedural change; increasing efficiency; and dealing with problems of absenteeism, morale, and discipline.

3. Understanding and interpreting tabular material

These questions test your ability to understand, analyze, and use the internal logic of data presented in tabular form. You may be asked to perform tasks such as completing tables, drawing conclusions from them, analyzing data trends or interrelationships, and revising or combining data sets. The concepts of rate, ratio, and proportion are tested. Mathematical operations are simple, and computational speed is not a major factor in the test. You should bring with you a hand-held battery- or solar-powered calculator for use on this test. You will not be permitted to use the calculator function of your cell phone.

4. Understanding and interpreting written material

These questions test for the ability to understand and interpret written material. You will be presented with brief reading passages and will be asked questions about the passages. You should base your answers to the questions only on what is presented in the passages and not on what you may happen to know about the topic.

NOTICE TO CANDIDATES:  It is recommended that candidates use a quiet, hand held, solar or battery powered calculator.  Devices with typewriter keyboards, "Spell Checkers", “Personal Digital Assistants", "Address Books", "Language Translators", "Dictionaries", or any similar devices are prohibited.  You may not bring books or other reference materials.

INFORMATION FOR PROMOTION CANDIDATES

Unless otherwise indicated, the eligible list resulting from this examination will have a duration of four years and will not supersede existing promotional lists, if any.

RATINGS REQUIRED:  Test is rated on a scale of 100 with a passing mark at 70.  Test instructions may further divide the tests into parts and set minimum standards for each part.

Points will be added to scores of candidates who achieve a passing mark as follows: Seniority:  For each year of service in the classified service:

Less than 1 year……………………..................…0 points

1 year up to 6 years…………….…........................1 point

Over 6 years up to 11 years.....………......….........2 points

Over 11 years up to 16 years….…........….........…3 points

Over 16 years up to 21 years………..................…4 points

Over 21 years………………………..................…5 points

**IMPORTANT APPLICATION FEE - READ CAREFULLY**

A $20.00 filing fee is required for this exam. The required fee must accompany your application. Send or bring check or money order made payable to Erie County Personnel Department and write the examination number(s) on your check or money order. Do not send or bring cash, as the County cannot be responsible for cash payment. As no refund will be made, you are urged to compare your qualifications carefully with the requirements for admission and file only for those examinations for which you are clearly qualified.