Data Processing Control Clerk

Modified: September 7, 2018 9:52am

COUNTY OF ERIE - DEPARTMENT OF PERSONNEL
invites applications for the position of:

Data Processing Control Clerk

#64-129 - Open Competitive (open to the public)

Salary: SALARIES VARY
Opening Date: September 7, 2018
Closing Date: October 3, 2018
Application fee: $20.00

Residence Requirements:

CANDIDATES MUST HAVE BEEN LEGAL RESIDENTS OF ERIE COUNTY FOR AT LEAST ONE MONTH IMMEDIATELY PRECEDING THE DATE OF THE WRITTEN TEST AND MUST BE LEGAL RESIDENTS OF ERIE COUNTY AT THE TIME OF APPOINTMENT. There is one vacancy at  Erie 1 BOCES.

CANDIDATES MUST HAVE BEEN LEGAL RESIDENTS OF ERIE COUNTY OR AN ERIE COUNTY SCHOOL DISTRICT* FOR AT LEAST ONE MONTH IMMEDIATELY PRECEDING THE DATE OF THE WRITTEN TEST AND MUST BE LEGAL RESIDENTS OF ERIE COUNTY OR AN ERIE COUNTY SCHOOL DISTRICT* AT THE TIME OF APPOINTMENT. Preference may be given to successful candidates who have been residents of the municipality in which the appointment is to be made for one month preceding the date of the certification of the eligible list and who are residents of the municipality at the time of appointment. Non-residents may be required to become a
resident of the appointing municipality if local law so states. * Candidates who reside in a school district which, for civil service purposes is administered by the Erie County Personnel Commissioner, but who are not legal residents of Erie County may apply for examination. However they will be certified for appointment only in the school district in which they are legal residents.

There is one vacancy at  Erie 1 BOCES with a starting salary of $14.60 per hour. **Salaries vary among municipalities and districts. The eligible list resulting from this examination will be used to fill this vacancy and other appropriate vacancies which may occur in municipalities or districts under the jurisdiction of Erie County Civil Service while this list is active.

Under current New York State Law, candidates seeking employment with school districts in New York State will be required to undergo fingerprinting and a criminal history background check prior to appointment. A processing fee may be required.

Examples of Duties:

Data Processing Control Clerk performs clerical functions associated with the operation of computer and peripheral data processing equipment.

Receives, reviews, codes and collates source documents, making corrections wherever necessary;

Receives and corrects computer runs and prepares data for update to master file;

Controls work logs and distribution of work batches;

Enters data from coded source documents via remote entry to on-line system or personal computer system;

Operates various unit record equipment, computer terminal, microcomputer and other miscellaneous office equipment;

Reviews reports, validates data and distributes monthly reports to source departments;

Trains personnel on all functions relative to the performance of the job;

Maintains prescribed liaison with user personnel;

Receives and records data after processing is complete;

Forwards user inquiries via the telephone;

Controls input-output from the users;

Assists librarian in maintenance of tape, diskettes and cartridges which store information and record library;

Maintains user documents (manuals);

Performs equipment test procedures;

Notifies appropriate personnel of equipment malfunctions, discrepancies or inaccuracies;

Maintains records of user activity/output as needed for billing and historical record keeping.

Qualifications:

MINIMUM QUALIFICATIONS:  Candidates must meet the following requirements on or before the date of the written test:

A.      Graduation from high school or possession of a high school equivalency diploma and two years of experience in control processing operations, at least one year of which must have involved the operation of data processing equipment; or:

B.      Six years of experience in control processing operations, at least one year of which must have involved the operation of data processing equipment; or:

C.      An equivalent combination of training and experience as defined by the limits of (A) and (B).

Notes:

1. Verifiable part-time and/or volunteer experience will be pro-rated toward meeting full-time experience requirements.

Examination date:

November 3, 2018

Applications Must Be Postmarked or Hand Delivered By:

October 3, 2018

The New York State Department of Civil Service has not prepared a test guide for this examination. However,candidates may find information in the publication "How to take a written test" helpful in preparing for this test. This publication is available on line at: https://www.cs.ny.gov/testing/testguides.cfm

 

Subjects of Examination:

MINIMUM QUALIFICATIONS:  Candidates must meet one of the following requirements on or before the date of the written test:

1. Coding/decoding information

These questions test for the ability to follow a set of coding rules. Some questions will require you to code information by converting certain information into letters or numbers. Other questions will require you to decode information by determining if the information that has already been converted into letters or numbers is correct. Complete directions will be provided; no previous knowledge of or training in any coding system is required.

2. Name and number checking

These questions test for the ability to distinguish between sets of words, letters, and/or numbers that are almost exactly alike. Material is usually presented in two or three columns, and you will have to determine how the entry in the first column compares with the entry in the second column and possibly the third. You will be instructed to mark your answers according to a designated code provided in the directions.

3. Office record keeping

These questions test your ability to perform common office record keeping tasks. The test consists of two or more "sets" of questions, each set concerning a different problem. Typical record keeping problems might involve the organization or collation of data from several sources; scheduling; maintaining a record system using running balances; or completion of a table summarizing data using totals, subtotals, averages and percents. You should bring with you a hand-held battery- or solar-powered calculator for use on this test. You will not be permitted to use the calculator function of your cell phone.

4. Understanding and interpreting written material

These questions test for the ability to understand and interpret written material. You will be presented with brief reading passages and will be asked questions about the passages. You should base your answers to the questions only on what is presented in the passages and not on what you may happen to know about the topic.    

NOTICE TO CANDIDATES: Unless otherwise noted, candidates are permitted to use quiet, hand held, solar or battery powered calculators. Devices with typewriter keyboards, "Spell Checkers", “Personal Digital Assistants", "Address Books", "Language Translators", "Dictionaries", or any similar devices are prohibited. You may not bring books or other reference materials.

**IMPORTANT APPLICATION FEE - READ CAREFULLY**

A $20.00 filing fee is required for this exam. The required fee must accompany your application. Send or bring check or money order made payable to Erie County Personnel Department and write the examination number(s) on your check or money order. Do not send or bring cash, as the County cannot be responsible for cash payment. As no refund will be made, you are urged to compare your qualifications carefully with the requirements for admission and file only for those examinations for which you are clearly qualified.