Residence Requirements:

RESIDENCE REQUIREMENTS:  CANDIDATES MUST HAVE BEEN LEGAL RESIDENTS OF ERIE COUNTY FOR AT LEAST FOUR MONTHS IMMEDIATELY PRECEDING THE DATE OF THE WRITTEN TEST AND MUST BE LEGAL RESIDENTS OF ERIE COUNTY AT THE TIME OF APPOINTMENT.  At present there is one vacancy in the Department of Personnel.

Examples of Duties:

An Eligible List Maintenance Clerk performs specialized clerical work of average difficulty relating to the preparation and maintenance of Civil Service Eligible lists and related civil service documents; 
Maintains active Civil Service eligible lists by posting via computer the results of canvass activity, address changes, and list reinstatement;
Audits returned lists to ensure appointments conform to Civil Service Law requirements;
Maintains veterans' credit use information;
Creates Civil Service Canvass lists, using computerized form, and distributes to appointing authority as requested;
Performs records retention activities for expired lists, including preparing for storage and maintaining a listing of items retained and their location;
Acts as a resource person relating to eligible list canvassing and appointments;
Maintains a variety of records and files and prepares reports relating to eligible list preparation and use;
Utilizes enhanced computer systems and equipment in the completion of assigned clerical tasks. 

Qualifications:

MINIMUM QUALIFICATIONS:  Candidates must meet the following requirements on or before the date of the written test:

Graduation from high school or possession of a high school equivalency diploma, including or supplemented by a course in typing or keyboarding, and two years of office clerical experience, at least one year of which involved the maintenance of Civil Service eligible lists.

Notes:

NOTES:  1. *Canvassing Civil Service lists is NOT qualifying experience for this position. 2. Verifiable part-time and/or volunteer experience will be pro-rated toward meeting the experience requirements.  
 

The New York State Department of Civil Service has not prepared a test guide for this examination. However,candidates may find information in the publication "How to take a written test" helpful in preparing for this test. This publication is available on line at: www.cs.ny.gov/testing/localtestguides.cfm

Subjects of Examination:

Subjects of examination: A written test designed to evaluate knowledge, skills and /or abilities in the following areas:

1. Clerical operations with letters and numbers

These questions test for skills and abilities in clerical operations involving alphabetizing, comparing, checking and counting. The questions require you to follow the specific directions given for each question which may involve alphabetizing, comparing, checking and counting given groups of letters and/or numbers.

2. Name and number checking

These questions test for the ability to distinguish between sets of words, letters, and/or numbers that are almost exactly alike. Material is usually presented in two or three columns, and you will have to determine how the entry in the first column compares with the entry in the second column and possibly the third. You will be instructed to mark your answers according to a designated code provided in the directions.

3. Office record keeping

These questions test your ability to perform common office record keeping tasks. The test consists of two or more "sets" of questions, each set concerning a different problem. Typical record keeping problems might involve the organization or collation of data from several sources; scheduling; maintaining a record system using running balances; or completion of a table summarizing data using totals, subtotals, averages and percents. You should bring with you a hand-held battery- or solar-powered calculator for use on this test. You will not be permitted to use the calculator function of your cell phone.

NOTICE TO CANDIDATES:  It is recommended that candidates use a quiet, hand held, solar or battery powered calculator.  Devices with typewriter keyboards, "Spell Checkers", “Personal Digital Assistants", "Address Books", "Language Translators", "Dictionaries", or any similar devices are prohibited.  You may not bring books or other reference materials.

**IMPORTANT APPLICATION FEE - READ CAREFULLY**

A $20.00 filing fee is required for this exam. The required fee must accompany your application. Send or bring check or money order made payable to Erie County Personnel Department and write the examination number(s) on your check or money order. Do not send or bring cash, as the County cannot be responsible for cash payment. As no refund will be made, you are urged to compare your qualifications carefully with the requirements for admission and file only for those examinations for which you are clearly qualified.