**********************Application Fee Waiver**********************

Employees of Erie County CSEA collective bargaining unit shall have all fees associated with County provided promotional civil service examinations waived.

Residence Requirements:

THIS EXAMINATION IS OPEN TO ALL QUALIFIED EMPLOYEES OF THE ERIE COUNTY MEDICAL CENTER CORPORATION. At present there are three anticipated vacancies at the Erie County Medical Center Corporation. 

Examples of Duties:

A Nursing Staffing Office Scheduling Assistant performs clerical tasks related to data entry of nursing schedules and assisting in various nursing staffing activities at the Erie County Medical Center Corporation; 

Inputs and updates approved work schedules into a computerized scheduling system;

Reviews work schedules concurrent to data entry for accuracy, compliance with collective bargaining agreements and ensuring adequate staffing levels;

Reviews time reports on a daily basis; identifies potential errors and develops solutions to remedy errors;

Participates in the testing and implementation of updates to the scheduling system;

Identifies problems related to the scheduling system;

Assists in the development and recommendation of changes to scheduling programs processes;

Reviews time and attendance records in comparison to approved and/or update work schedules;

Develops review summaries and distributes to appropriate supervisor(s);

Coordinates and maintains the entry of information for recently separated employees and updates related information in scheduling systems and required databases;

Receives written incident statements related to employee performance and behavior and types for development of electronic documents;

Serves as a liaison to Payroll for pay processing issues related to the scheduling function;

Prepares various reports.

Qualifications:

QUALIFYING EXPERIENCE FOR TAKING THE TEST: Candidates must be permanently employed in the competitive class and must be serving and have served continuously on a permanent or contingent permanent basis in the competitive class for 12 months immediately preceding the date of the written test in the position of Nursing Staffing Office Clerk ; or 24 months immediately preceding the date of the written test in the position as Job Grade IV or V plus the following:

Graduation from high school or possession of a high school equivalency diploma and three (3) years of general office experience, one (1) year of which included automated scheduling and automated payroll systems experience.

Notes:

1. Verifiable part-time and/or volunteer experience will be pro-rated toward meeting the experience requirements.

The New York State Department of Civil Service has not prepared a test guide for this examination. However,candidates may find information in the publication "How to take a written test" helpful in preparing for this test. This publication is available on line at: https://www.cs.ny.gov/testing/testguides.cfm

Subjects of Examination:

SUBJECTS OF EXAMINATION: A written test designed to evaluate knowledge, skills and /or abilities in the following areas:

1. Coding/decoding information

These questions test for the ability to follow a set of coding rules. Some questions will require you to code information by converting certain information into letters or numbers. Other questions will require you to decode information by determining if the information that has already been converted into letters or numbers is correct. Complete directions will be provided; no previous knowledge of or training in any coding system is required.

2. Name and number checking

These questions test for the ability to distinguish between sets of words, letters, and/or numbers that are almost exactly alike. Material is usually presented in two or three columns, and you will have to determine how the entry in the first column compares with the entry in the second column and possibly the third. You will be instructed to mark your answers according to a designated code provided in the directions.

3. Office record keeping

These questions test your ability to perform common office record keeping tasks. The test consists of two or more "sets" of questions, each set concerning a different problem. Typical record keeping problems might involve the organization or collation of data from several sources; scheduling; maintaining a record system using running balances; or completion of a table summarizing data using totals, subtotals, averages and percents. You should bring with you a hand-held battery- or solar-powered calculator for use on this test. You will not be permitted to use the calculator function of your cell phone.

4. Understanding and interpreting written material

These questions test for the ability to understand and interpret written material. You will be presented with brief reading passages and will be asked questions about the passages. You should base your answers to the questions only on what is presented in the passages and not on what you may happen to know about the topic.    

NOTICE TO CANDIDATES: Unless otherwise noted, candidates are permitted to use quiet, hand held, solar or battery powered calculators. Devices with typewriter keyboards, "Spell Checkers", “Personal Digital Assistants", "Address Books", "Language Translators", "Dictionaries", or any similar devices are prohibited. You may not bring books or other reference materials.

**IMPORTANT APPLICATION FEE - READ CAREFULLY**

A None filing fee is required for this exam. The required fee must accompany your application. Send or bring check or money order made payable to Erie County Personnel Department and write the examination number(s) on your check or money order. Do not send or bring cash, as the County cannot be responsible for cash payment. As no refund will be made, you are urged to compare your qualifications carefully with the requirements for admission and file only for those examinations for which you are clearly qualified.