Receiving and Distribution Supervisor

Modified: March 17, 2017 2:26pm

COUNTY OF ERIE - DEPARTMENT OF PERSONNEL
invites applications for the position of:

Receiving and Distribution Supervisor

#63-062 - Open Competitive (open to the public)

Salary: $32,616 - $41,900
Opening Date: March 17, 2017
Closing Date: April 12, 2017
Application fee: $20.00

Residence Requirements:

RESIDENCE REQUIREMENTS: CANDIDATES MUST HAVE BEEN LEGAL RESIDENTS OF ERIE COUNTY FOR AT LEAST ONE MONTH IMMEDIATELY PRECEDING THE DATE OF THE WRITTEN TEST AND MUST BE LEGAL RESIDENTS OF ERIE COUNTY AT THE TIME OF APPOINTMENT. There is one vacancy at the Buffalo and Erie County Public Library.  

Examples of Duties:

A Receiving and Distribution Supervisor supervises and participates in an institutional or departmental shipping and receiving program; 

Coordinates the shipping and receiving of departmental material between vendors and main facility and between main facility and outlying branches;

Schedules maintenance and repair activities for delivery trucks, including preventive maintenance, inspection, driver check lists and cleaning;

Supervises the collection, sorting, distribution and delivery of departmental mail;

Maintains records and prepares reports;

Plans the work of the section, trains workers in procedures, assigns duties, inspects and evaluates work performance, maintains work coverage;

Schedules and directs flow of incoming and outgoing material to various branches;

Adjusts schedules according to weather and road conditions;

May perform function of subordinates as required by work volume or absence of the subordinate employee.

Qualifications:

MINIMUM QUALIFICATIONS:  Candidates must meet one of the following requirements on or before the date of the written test: 

Candidates must have graduated from a standard senior high school, supplemented by four (4) years of satisfactory experience in the receiving, storage and delivery of supplies for a large department, firm or institution, of which two (2) years were in a supervisory* position (see Note 1).

Notes:

NOTES: 1. *A supervisory position is defined as a position in which supervision was a major responsibility of the job. Occasional or partial supervision of work crew is not acceptable supervisory experience. 2. Verifiable part-time and/or volunteer experience will be pro-rated toward meeting full-time experience requirements. 

Examination date:

May 13, 2017

Applications Must Be Postmarked or Hand Delivered By:

April 12, 2017

The New York State Department of Civil Service has not prepared a test guide for this examination. However,candidates may find information in the publication "How to take a written test" helpful in preparing for this test. This publication is available on line at: www.cs.ny.gov/testing/localtestguides.cfm

 

Subjects of Examination:

Subjects of examination: A written test designed to evaluate knowledge, skills and /or abilities in the following areas:

1. Arithmetic computation with calculator

These questions test for the ability to use a calculator to do basic computations. Questions will involve addition, subtraction, multiplication and division. You may also be asked to calculate averages, to use percents, and to round an answer to the nearest whole number. You should bring with you a hand-held battery- or solar-powered calculator for use on this test. You will not be permitted to use the calculator function of your cell phone.

2. Keeping simple inventory records

These questions test for the ability to follow instructions in keeping simple inventory records of different materials received and distributed from a central location. The ability to add, subtract, multiply, and divide will be required. You may have to compute total costs from quantities (number of units) and cost or price per unit. Knowledge of specific record keeping systems and techniques will not be needed.

3. Principles and practices of storeskeeping and inventory control

These questions will test for candidates' knowledge of the principles guiding large scale storeskeeping operations and their ability to put them into practice. Some of the areas covered may include analysis of rates of use, the determination of reorder points, choosing locations for the storage of goods, and determining how to handle stock to maximize the efficiency of the operation. Some arithmetic computation may be necessary.

4. Supervision

These questions test for knowledge of the principles and practices employed in planning, organizing, and controlling the activities of a work unit toward predetermined objectives. The concepts covered, usually in a situational question format, include such topics as assigning and reviewing work; evaluating performance; maintaining work standards; motivating and developing subordinates; implementing procedural change; increasing efficiency; and dealing with problems of absenteeism, morale, and discipline.

NOTICE TO CANDIDATES:  It is recommended that candidates use a quiet, hand held, solar or battery powered calculator.  Devices with typewriter keyboards, "Spell Checkers", “Personal Digital Assistants", "Address Books", "Language Translators", "Dictionaries", or any similar devices are prohibited.  You may not bring books or other reference materials.

**IMPORTANT APPLICATION FEE - READ CAREFULLY**

A $20.00 filing fee is required for this exam. The required fee must accompany your application. Send or bring check or money order made payable to Erie County Personnel Department and write the examination number(s) on your check or money order. Do not send or bring cash, as the County cannot be responsible for cash payment. As no refund will be made, you are urged to compare your qualifications carefully with the requirements for admission and file only for those examinations for which you are clearly qualified.