Senior Data Processing Control Clerk

Modified: August 21, 2019 11:35am

COUNTY OF ERIE - DEPARTMENT OF PERSONNEL
invites applications for the position of:

Senior Data Processing Control Clerk

#60-819 - Open Competitive (open to the public)

Salary: SALARIES VARY
Opening Date: August 21, 2019
Closing Date: September 11, 2019
Application fee: $20.00

Residence Requirements:

CANDIDATES MUST HAVE BEEN LEGAL RESIDENTS OF ERIE COUNTY OR AN ERIE COUNTY SCHOOL DISTRICT* FOR AT LEAST ONE MONTH IMMEDIATELY PRECEDING THE DATE OF THE WRITTEN TEST AND MUST BE LEGAL RESIDENTS OF ERIE COUNTY OR AN ERIE COUNTY SCHOOL DISTRICT* AT THE TIME OF APPOINTMENT. Preference may be given to successful candidates who have been residents of the municipality in which the appointment is to be made for one month preceding the date of the certification of the eligible list and who are residents of the municipality at the time of appointment. Non-residents may be required to become a resident of the appointing municipality if local law so states. * Candidates who reside in a school district which, for civil service purposes is administered by the Erie County Personnel Commissioner, but who are not legal residents of Erie County may apply for examination. However they will be certified for appointment only in the school district in which they are legal residents.  The eligible list resulting from this examination will be used to fill future vacancies at Erie 1 BOCES and the starting salary is $17.66 per hour.

A promotion examination will be held at the same time as this examination. The list resulting from the promotion examination will be used first but appointments from this open competitive examination are anticipated. Use of the list may be suspended after it is one year old for any position which it is practical to fill through a new promotion examination.

Examples of Duties:

Senior Data Processing Control Clerk performs skilled clerical and supervisory tasks associated with computer processing equipment;

Checks computer and data processing output for accuracy and makes appropriate corrections;

Supervises the completion and processing of data processing input and maintains records of data submitted to data processing;

Performs moderately difficult clerical operations on a variety of data processing documents;

Assists in training employees on departmental operations and users on appropriate function;

Operates data processing and miscellaneous office equipment;

Performs specialized clerical procedures of the department where assigned;

Assists in compiling data for financial reports and records and maintains records of work completed;

Supervises and performs clerical operations involving the preparation and review of payrolls, tax and assessment rolls, checks, accounting and bookkeeping records and data control reports

Assists in developing new procedures and revising old procedures related to the processing of data processing documents;

May trouble shoot, assist or train others in "trouble shooting" on computer processing equipment and input/output information with user and subordinate personnel;

Supervises processing and the release of data;

Acts as liaison between users and division, when necessary;

Utilizes computer software such as word processing, spreadsheet, and database applications.

In addition, if appointed to Erie #l BOCES:

Updates user manual;

Verifies and distributes microfiche;

Performs uploads and downloads to/from mainframe;

Confers with supervisor on work flow, program enhancements, etc.

Qualifications:

 MINIMUM QUALIFICATIONS: Candidates must meet the following requirements on or before the date of the written test:

A.     Completion of two years of study at a regionally accredited or New York State registered two or four year college and two years of office or clerical experience, at least one year of which involved the operation of data processing equipment or the clerical processing of computer input or output; or:

B.     Graduation from high school or possession of a high school equivalency diploma and four years of office or clerical experience, at least one year of which involved the operation of data processing equipment or the clerical processing of computer input or output; or:

C.     An equivalent combination of training and experience as defined by the limits of (A) and (B).

SPECIAL REQUIREMENT:

Under current New York State Law, candidates seeking employment with school districts in New York State will be required to undergo fingerprinting and a criminal history background check prior to appointment. A processing fee may be required.

Notes:

1. * Verifiable part-time and/or volunteer experience will be pro-rated toward meeting full-time experience requirements. 

2. Your degree and/or college credit must have been awarded by a regionally accredited college or university or one recognized by the New York State Education Department as following acceptable educational practices. A grade of "D" or better is necessary for a course to be credited as successfully completed. If your degree and/or college credit was awarded by an educational institution outside of the United States and its territories, you must provide independent verification of equivalency. You can write to this Department for a list of acceptable companies providing this service; you must pay the required evaluation fee.

Notice to Candidates: Transcripts will now be accepted by the Department of Personnel ONLY at time of application.

All subsequent transcripts must be submitted at time of interview.


Examination date:

October 19, 2019

Applications Must Be Postmarked or Hand Delivered By:

September 11, 2019

The New York State Department of Civil Service has not prepared a test guide for this examination. However, candidates may find information in the publication 'General Guide to Written Tests' helpful in preparing for this test. This publication is available on line at:https://www.cs.ny.gov/testing/testguides.cfm.

Subjects of Examination:

Subjects of Examination: A test designed to evaluate knowledge, skills and /or abilities in the following areas.

Coding/decoding information
These questions test for the ability to follow a set of coding rules. Some questions will require you to code information by converting certain information into letters or numbers. Other questions will require you to decode information by determining if the information that has already been converted into letters or numbers is correct. Complete directions will be provided; no previous knowledge of or training in any coding system is required.

Name and number checking
These questions test for the ability to distinguish between sets of words, letters, and/or numbers that are almost exactly alike. Material is usually presented in two or three columns, and you will have to determine how the entry in the first column compares with the entry in the second column and possibly the third. You will be instructed to mark your answers according to a designated code provided in the directions.

Understanding and interpreting written material
These questions test for the ability to understand and interpret written material. You will be presented with brief reading passages and will be asked questions about the passages. You should base your answers to the questions only on what is presented in the passages and not on what you may happen to know about the topic.

Supervision
These questions test for knowledge of the principles and practices employed in planning, organizing, and controlling the activities of a work unit toward predetermined objectives. The concepts covered, usually in a situational question format, include such topics as assigning and reviewing work; evaluating performance; maintaining work standards; motivating and
developing subordinates; implementing procedural change; increasing efficiency; and dealing
with problems of absenteeism, morale, and discipline.

NOTICE TO CANDIDATES:  Unless otherwise noted, candidates are permitted to use quiet, hand held, solar or battery powered calculators.  Devices with typewriter keyboards, "Spell Checkers", “Personal Digital Assistants", "Address Books", "Language Translators", "Dictionaries", or any similar devices are prohibited.  You may not bring books or other reference materials.

**IMPORTANT APPLICATION FEE - READ CAREFULLY**

A $20.00 filing fee is required for this exam. The required fee must accompany your application. Send or bring check or money order made payable to Erie County Personnel Department and write the examination number(s) on your check or money order. Do not send or bring cash, as the County cannot be responsible for cash payment. As no refund will be made, you are urged to compare your qualifications carefully with the requirements for admission and file only for those examinations for which you are clearly qualified.