Residence Requirements:

CANDIDATES MUST HAVE BEEN LEGAL RESIDENTS OF ERIE COUNTY FOR AT LEAST ONE MONTH IMMEDIATELY PRECEDING THE DATE OF THE WRITTEN TEST AND MUST BE LEGAL RESIDENTS OF ERIE COUNTY AT THE TIME OF APPOINTMENT. There are three present vacancies at the Erie Community College. 

Examples of Duties:

A Senior Payroll Clerk-ECC maintains Payroll/HR records, reports, employee roster cards, and processing of Payroll/HR documents; 

Acts as an information clerk where general knowledge of Payroll/HR questions is needed;

May apply collective bargaining agreement provisions related to Payroll/HR matters;

Maintains and prepares Payroll/HR records;

Uses the Payroll/HR computerized system to input data to produce advices and checks, compile/collect/disseminate data for reports, and maintain employee records;

Verifies steps, increments and salary for new hire employees;

Reviews and implements Direct Deposit forms for employees;

Reviews and implements new and changed NYS and Federal tax forms for employees;

Reviews and implements increments, and rank advancement for employees;

Reviews and implements salary changes/raises/incentives for all employees;

Reviews, implements and maintains all leave banks, including FMLA and PT banks;

Reviews and implements wage verifications for employees;

Reviews and implements additional duties, extended hour, and overtime forms;

Assists in preparing manual checks for processing;

Assists in preparing regular and periodic local, state and federal reports for Payroll/HR;

Assists with tracking FMLA and PT leaves;

Assists with checking all deductions (health, dental, annuities, flex, and etc.) , while processing payroll;

Assists with audits of Payroll/HR;

Assists with implementing and processing all levies, child support orders and garnishments;   

Assists the Payroll System Supervisor with running the payroll process, and special projects.

Qualifications:

MINIMUM QUALIFICATIONS:  Candidates must meet one of the following requirements on or before the date of the written test:

Graduation from high school or possession of a high school equivalency diploma, and five (5) years office experience, three (3) years of which involved maintaining payroll records and reports.

Notes:

1. Verifiable part-time and/or volunteer experience will be pro-rated toward meeting the experience requirements. 

The New York State Department of Civil Service has not prepared a test guide for this examination. However, candidates may find information in the publication 'General Guide to Written Tests' helpful in preparing for this test. This publication is available on line at:https://www.cs.ny.gov/testing/testguides.cfm.

Subjects of Examination:

Scopes / Subjects of examination: A test designed to evaluate knowledge, skills and /or abilities in the following areas.

Name and number checking

These questions test for the ability to distinguish between sets of words, letters, and/or numbers that are almost exactly alike. Material is usually presented in two or three columns, and you will have to determine how the entry in the first column compares with the entry in the second column and possibly the third. You will be instructed to mark your answers according to a designated code provided in the directions.

Operations with Letters and Numbers

These questions test for skills and abilities in operations involving alphabetizing, comparing, checking and counting. The questions require you to follow the specific directions given for each question which may involve alphabetizing, comparing, checking and counting given groups of letters and/or numbers.

Arithmetic computation with calculator

These questions test for the ability to use a calculator to do basic computations. Questions will involve addition, subtraction, multiplication and division. You may also be asked to calculate averages, to use percents, and to round an answer to the nearest whole number. You should bring with you a hand-held battery- or solar-powered calculator for use on this test. You will not be permitted to use the calculator function of your cell phone.

Supervision

These questions test for knowledge of the principles and practices employed in planning, organizing, and controlling the activities of a work unit toward predetermined objectives. The concepts covered, usually in a situational question format, include such topics as assigning and reviewing work; evaluating performance; maintaining work standards; motivating and developing subordinates; implementing procedural change; increasing efficiency; and dealing with problems of absenteeism, morale, and discipline.

Working with office records

These questions test your ability to work with office records. The test consists of two or more sets of questions, each set concerning a different problem. Typical record keeping problems might involve the organization or collation of numerical data from several sources; maintaining a record system using running balances; or completion of a table summarizing data using totals, subtotals, averages and percents. You should bring with you a hand-held battery- or solar-powered calculator for use on this test. You will not be permitted to use the calculator function of your cell phone.

NOTICE TO CANDIDATES:  It is recommended that candidates use a quiet, hand held, solar or battery powered calculator.  Devices with typewriter keyboards, "Spell Checkers", “Personal Digital Assistants", "Address Books", "Language Translators", "Dictionaries", or any similar devices are prohibited.  You may not bring books or other reference materials.

**IMPORTANT APPLICATION FEE - READ CAREFULLY**

A $20.00 filing fee is required for this exam. The required fee must accompany your application. Send or bring check or money order made payable to Erie County Personnel Department and write the examination number(s) on your check or money order. Do not send or bring cash, as the County cannot be responsible for cash payment. As no refund will be made, you are urged to compare your qualifications carefully with the requirements for admission and file only for those examinations for which you are clearly qualified.