Residence Requirements:

THERE ARE NO RESIDENCY REQUIREMENTS FOR PARTICIPATION IN THIS EXAMINATION. There is one anticipated vacancy at the Erie County Medical Center Corporation. 

Examples of Duties:

A Tumor Registry Registrar performs technical activities involved in the analysis, maintenance and completion of various medical records and related statistical and informational reports for the Erie County Medical Center Corporation; 

Compiles, maintains and reports cancer incidence data;

Identifies cases and obtains documentation for abstracting and/or follow-up;

Identifies cases for follow-up and/or recurrence documentation;

Maintains up to date files of all pertinent pathology reports;

Reviews record documentation to accurately assess and support stage of disease and treatment management utilizing hospital information systems;

Prepares and codes abstract according to accepted principles and standards including standard nomenclature, coding systems and various legal, procedural rules and regulations;

Summarizes patient’s clinical history, management of the disease process and clinical observations and findings; Contacts outside physicians and/or institutions to obtain treatment information including subsequent treatment modalities and recurrence information for each case;

Maintains long-term follow-up on all analytic cases accessioned into the database;

Summarizes patient’s cancer status and clinical observation from the chart within twelve (12) months from last contact;

Maintains a current record of physician contacts on patients’ records;

Updates patient abstract with appropriate findings;

Provides technical support for Cancer Conference activities;

Sends requests for cases to be presented at Cancer Conferences;

Notifies Departments of cases to be presented according to Cancer Conference policy and procedure;

Maintains copies of all documents related to Cancer Conference activities;

Forwards documents requested by the Continuing Medical Education Department;

Maintains credentials by attending workshops approved by the National Cancer Registrars Association; Attends cancer conference and didactic lectures.

Qualifications:

MINIMUM QUALIFICATIONS:  Candidates must meet one of the following requirements on or before the date of the written test:

A) Completion of a two (2) year college program in coding and one (1) year of tumor registry experience in a health care facility; or:

B) Completion of a Certification program in coding and one (1) year of tumor registry experience in a health care facility.

SPECIAL REQUIREMENTS:

Possession of a Certified Tumor Registrar Crendtial as issued by the National Cancer Registrars Association at the time of appointment; and

Maintenance of credential throughout duration of employment.

Notes:

1. Verifiable part-time and/or volunteer experience will be pro-rated toward meeting the experience requirements.

2. Your degree and/or college credit must have been awarded by a regionally accredited college or university or one recognized by the New York State Education Department as following acceptable educational practices. A grade of "D" or better is necessary for a course to be credited as successfully completed. If your degree and/or college credit was awarded by an educational institution outside of the United States and its territories, you must provide independent verification of equivalency. You can write to this Department for a list of acceptable companies providing this service; you must pay the required evaluation fee.

Notice to Candidates: Transcripts will now be accepted by the Department of Personnel ONLY at time of application.
All subsequent transcripts must be submitted at time of interview.

The New York State Department of Civil Service has not prepared a test guide for this examination. However, candidates may find information in the publication 'General Guide to Written Tests' helpful in preparing for this test. This publication is available on line at:https://www.cs.ny.gov/testing/testguides.cfm.

Subjects of Examination:

Subjects of Examination: A test designed to evaluate knowledge, skills and /or abilities in the following areas.

Coding/decoding information

These questions test for the ability to follow a set of coding rules. Some questions will require you to code information by converting certain information into letters or numbers. Other questions will require you to decode information by determining if the information that has already been converted into letters or numbers is correct. Complete directions will be provided; no previous knowledge of or training in any coding system is required.

Name and number checking

These questions test for the ability to distinguish between sets of words, letters, and/or numbers that are almost exactly alike. Material is usually presented in two or three columns, and you will have to determine how the entry in the first column compares with the entry in the second column and possibly the third. You will be instructed to mark your answers according to a designated code provided in the directions.

Understanding and interpreting written material

These questions test for the ability to understand and interpret written material. You will be presented with brief reading passages and will be asked questions about the passages. You should base your answers to the questions only on what is presented in the passages and not on what you may happen to know about the topic.

Medical terminology

These questions test for knowledge of words, phrases, and abbreviations used in medical diagnosis and therapy. Questions may cover such topics as diseases, symptoms, pharmaceuticals, medical specialties, anatomy, treatment modalities, medical supplies, and medical equipment. Prefixes and suffixes used in medical terminology may also be included.

Working with office records

These questions test your ability to work with office records. The test consists of two or more sets of questions, each set concerning a different problem. Typical record keeping problems might involve the organization or collation of numerical data from several sources; maintaining a record system using running balances; or completion of a table summarizing data using totals, subtotals, averages and percents. You should bring with you a hand-held battery- or solar-powered calculator for use on this test. You will not be permitted to use the calculator function of your cell phone.

NOTICE TO CANDIDATES: Unless otherwise noted, candidates are permitted to use quiet, hand held, solar or battery powered calculators. Devices with typewriter keyboards, "Spell Checkers", “Personal Digital Assistants", "Address Books", "Language Translators", "Dictionaries", or any similar devices are prohibited. You may not bring books or other reference materials.

**IMPORTANT APPLICATION FEE - READ CAREFULLY**

A $20.00 filing fee is required for this exam. The required fee must accompany your application. Send or bring check or money order made payable to Erie County Personnel Department and write the examination number(s) on your check or money order. Do not send or bring cash, as the County cannot be responsible for cash payment. As no refund will be made, you are urged to compare your qualifications carefully with the requirements for admission and file only for those examinations for which you are clearly qualified.