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Bylaws - ECCC Advisory Board


BYLAWS

OF

COMMUNITY CORRECTIONS ADVISORY BOARD

 

ARTICLE I

 

The name of this group shall be the Erie County Community Corrections (ECCC) Advisory Board.

 

ARTICLE II
Purpose

 

Section 1.  The purpose of the ECCC Advisory Board is the discussion of corrections facilities programs and services to offer suggestions and advice for the improvement of such programs at the Erie County Correctional Facility and theErieCountyHoldingCenter.  The Advisory Board may undertake functions and activities intended to provide advice and suggestions to:

  • • Improve the programs and functions of the Jail Management Division and the County

Correctional Facilities

  • • Allow public comment on the activities associated with the Erie County Holding

Center and Correctional Facility

  • • Make formal recommendations to the Erie County Legislature, Erie County Executive and the Erie County Sheriff on the comprehensive plan for programs and services at the Correctional Facilities inErieCounty, complete with a budgetary analysis and identification of possible sources of funding for initiatives that require additional funding not specified in the County’s budget.
  • • Receive complaints regarding the Correctional Facilities from interested parties and refer such complaints to the proper official in the office of the Erie County Sheriff for investigation.

 

 

ARTICLE III

Membership

 

Section 1. The Advisory Board shall have fifteen (15) voting members appointed by the Legislature as follows:

 

  • • One Member to be recommended by the Chair of the Erie County Legislature
  • • One Member to be recommended by the Majority Leader of the Erie County Legislature
  • • One Member to be recommended by the Minority Leader of the Erie County Legislature
  • • One Member to be recommended by the Erie County Executive
  • • One Member to be recommended by a recognized organization working on behalf of

prisoners’ rights

  • • One Member to be recommended by the Aid to Indigent Prisoners Assigned Counsel
  • • One Member to be recommended by the Commissioner of Health
  • • One Member to be recommended by the Commissioner of Mental Health
  • • The Superintendent of theErieCountyJailManagement Division
  • • One Member to be recommended by the Erie County Director of Probation
  • • One Member to be recommended by the Chief Administrative Judge for the Eighth Judicial District

 

The Advisory Board shall have one (1) ex-officio non-voting representative appointed as follows:

  • • One Ex-Officio Representative to be appointed by the Erie County Attorney

 

Section 2. Members shall serve three year terms each, except that of the members first appointed, 6 shall serve terms of 3 years each, 6 shall serve for terms of 2 years each and 3 shall serve for terms of 1 year each. Members may serve no more than two consecutive terms, or six years in a row, whichever is greater.

 

Section 3. All vacancies on the ECCC Advisory Board shall be filled for unexpired term in the manner that the position was originally filled.

 

Section 4.  Members of the Advisory Board shall serve without compensation. 

 

Section 5.  Members of the Advisory Board shall be required to complete and file financial disclosures as required by Local Law 10 of 1989, as amended, on an annual basis in accordance with that Law.

 

ARTICLE IV

Officers

 

Section 1. The officers of the ECCC Advisory Board shall be elected from among members of the Board and shall be the Chairperson, Vice-Chairperson, Secretary and such other officers as the Board may determine and elect.

 

Section 2. The election of officers shall take place on or before the Board meeting in January of each year. All officers shall hold office for two years or until their successors have been elected and assumed office. No chair may serve more than two consecutive terms.

 

Section 3. The duties of the ECCC Advisory Board officers shall be: The Chairperson shall preside at all meetings of the Advisory Board and preserve order and shall decide all questions of order.  The Chair shall enforce the provisions of these by-laws and, with approval of the Advisory Board, shall appoint any and all committees not otherwise provided for and be ex-officio member of all committees. The Chairperson shall, at the annual Board meeting to be held each January, submit a report of all activities of the Board. The Vice-Chairperson, in the absence of the Chairperson, shall carry out the responsibilities of the Chairperson. The Vice-Chairperson shall assist the Chairperson as needed. The Secretary will be responsible for taking roll, recording votes of the members at meetings and communication with groups that the members of the Board request come before the Board to comment.  The Secretary will also be responsible for disseminating the minutes of the meeting to Board members and with the Chair of the Board to produce an Annual Report.  The Secretary shall monitor compliance to the state open meeting requirements. The Secretary shall, in the absence of the Chairperson and Vice-Chairperson, carry out the responsibilities of the Chairperson.

 

Section 4. All vacancies of the Board officers shall be filled at the next regular meeting.

 

ARTICLE V

Meetings


Section 1.
A notice of each scheduled meeting of the Board shall be given orally or in writing by the Secretary, or designee, to each member of the Board not less than four days prior to the date set for the meeting.

 

Section 2.  In accordance with Public Officers Law, Article 7.  Open Meetings Law: 

 

       I.          Public Notice of the time and place of a meeting scheduled at least one week prior thereto shall be given to the news media and shall be conspicuously posted in one or more designated public locations at least seventy-two hours before such meeting.

     II.          Public notice of the time and place of every other meeting shall be given, to the extent practicable, to the news media and shall be conspicuously posted in one or more designated public locations at a reasonable time prior thereto.

   III.          The public notice provided for by this section shall not be construed to require publication as a legal notice.

  IV.          If videoconferencing is used to conduct a meeting, the public notice for the meeting shall inform the public that videoconferencing will be used, identify the locations for the meeting, and state that the public has the right to attend the meeting at any of the locations.

    V.          Notice of the time and place of a meeting given in accordance with subdivision one or two of this section, shall also be conspicuously posted on the internet website at http://www2.erie.gov/legislature/index.php?q=erie-county-community-corrections-advisory-board

 

Section 3.  Six members of the Board shall constitute a quorum for the transaction of business. A majority vote of the constituted committee, eight members, shall be required for the adoption of any motion. Board members must be present to vote or participate via conference call as there shall be no proxy.

 

Section 4. The annual meeting of the Board shall be held in January of each year.

 

Section 5. Regular meetings shall be held a minimum of four times per year.  Except for the first year, at the annual meeting a schedule of the upcoming meetings for the year will be approved by a majority of the membership.

 

Section 6. Actions of the Board in meetings shall be governed by the Robert’s Rules of Order.

 

Section 7.  Time shall be set aside at the end of each meeting for public comment on issues relevant to the stated intent in these adopted By-laws of the Advisory Board. If no such individuals or organizations have contacted the Clerk of the Legislature to request time to comment, the Board will forego the time for public comment at that meeting of the Board. Requests to comment can be made by filing such request with the Clerk of the Erie County Legislature at least five (5) business days prior to the Meeting of the Board.  The Chair will determine the length of time granted for public comment during each meeting and will maintain order and decorum during the public comment period of the Meeting.  All comments made during the meeting shall be directed to the Chair of the ECCC Advisory Board.

Section 8. If a Board member misses three consecutive, regularly scheduled Board meetings, the Chairperson may inform, in writing, the appointing authority and the Board member the appointing authority may offer a replacement or designee be named to replace the absent member.

 

Section 9.  The Board will produce, annually, a report on the progress of the Board for the previous year and goals for the upcoming year. The report is to be filed with the Clerk of the Erie County Legislature, Erie County Sheriff and Erie County Executive and to be reviewed by the Public Safety Committee of the Erie County Legislature

 

 

ARTICLE VI

Bylaws


Section 1.
A copy of all proposed amendments to these bylaws shall be mailed by the Secretary to each member of the Board at least ten days prior to the date at which action is to be taken on the amendment.

Section 2. An affirmative vote by eight members of the Board shall be necessary to amend these bylaws.