NOTICE TO BIDDERS
Separate sealed bids for the project entitled, Town of Clarence Highway Department Facility & Pocket Park Project, for the following prime contracts,
Contract No. 1 – GC: General Contract
Contract No. 2 – PC: Plumbing Contract
Contract No. 3 – HC: HVAC Contract
Contract No. 4 – EC: Electrical Contract
Contract No. 5 – FC: Fuel Station Contract
will be received by the Town Clerk in the Town Clerk’s office in the Clarence Town Hall, Clarence, New York on or before 10:00 am local time on the 21st day of July 2022 at which time they will be opened and read aloud in the Council Chambers, Clarence Town Hall, One Town Place, Clarence, New York 14031.
Each Bidder is instructed that at the time of bid submission as described above, each bid shall be submitted in a sealed envelope that is clearly marked with one of the five (5) prime contract names also referenced above. If a bidder intends to submit bids for more than one (1) prime contract, each bid proposal must be submitted in separate sealed envelopes, each with the appropriate prime contract name clearly marked.
Bidding Documents may be viewed and ordered through the Issuing Office website at: www.avalonroch-planroom.com/ in the “Public Jobs” section. If you do not have internet access or have questions on ordering from the site, please contact Avalon Document Services at (585) 242-9999. Drawings can be picked up at any of Avalon Document Services’ locations.
- For a non-refundable fee of Forty-Five Dollars ($45), interested firms may request and receive an Electronic Download of the Bidding Documents.
- For a non-refundable additional fee of Ten Dollars ($10), interested firms may request and receive a CD with electronic copies of the Bidding Documents. If the CD is to be shipped, the Bidder must furnish Avalon with the Bidder’s active UPS or Federal Express account number or pay Avalon for all shipping and handling costs.
- For a non-refundable fee, printed copies of the Bidding Documents may be obtained from any Avalon Planroom. If the documents are to be shipped, the Bidder must furnish Avalon with the Bidder’s active UPS or Federal Express account number or pay Avalon for all shipping and handling costs.
The Bidding Documents must be obtained through the Avalon Planroom in order to be considered a “Plan Holder of Record”. Bidding Documents obtained from any other source are for examination only, are not considered complete and are not valid for bidding purposes. The designated website will be updated periodically with addenda, lists of registered plan holders, reports, and other information relevant to submitting a Bid for the Project. All official notifications, addenda, and other Bidding Documents will be offered only through the designated website. Neither Owner nor Engineer will be responsible for Bidding Documents, including addenda, if any, obtained from sources other than the designated website.
Bid Documents may be examined at the office of the Clarence Town Clerk (at Clarence Town Hall, One Town Place, Clarence, New York 14031) during normal business hours and the offices of MRB Group (at The Culver Road Armory, 145 Culver Road, Suite 160, Rochester, New York 14620) between the hours of 8:30 am and 4:30 pm daily except Saturdays, Sundays and Holidays. Bid Documents will not be available for distribution from the Town of Clarence or MRB Group.
A Pre-Bid Meeting for interested Bidders is scheduled for June 30th, 2022, at 10:00 am in the Council Chambers, Clarence Town Hall, One Town Place, Clarence, New York 14031. Representatives of the Owner and Architect/Engineer will be present to discuss the Project. Immediately following the Pre-Bid Meeting, an opportunity will be provided to visit the Project Site.
Prospective Bidders are advised that the Town of Clarence encourages the participation of minority-owned, women-owned, veteran-owned, and service-disabled veteran-owned business enterprises in construction, supplier, equipment, and other related products and services.
For all further requirements regarding bid submissions, qualifications, procedures, and contract award, refer to the Instructions to Bidders included within the Bid Documents.
Proposals shall be made and received upon the following conditions:
Each proposal must be accompanied by the deposit of a certified check, payable to the order of the Town of Clarence, for a sum equal to five per centum (5%) of the total amount of the bid, or a bid bond with sufficient sureties in a penal sum equal to five per centum (5%) of such total bid amount, conditioned that if the proposal is accepted, the successful bidder will enter into a contract for the work, and that they will execute within fifteen (15) days from the date of the acceptance of the proposal, suitable security bonds, each in the amount of the contract, conditioned for the faithful and prompt Performance and Payment of the work specified in the Contract.
No bidder may withdraw their bid within sixty (60) calendar days after the actual date of the opening thereof.
Each bidder’s attention is called to the General Municipal Law, which requires a bidder’s signed Certificate of Non-Collusion, copies of such certificates are part of the proposal form and unless complied with, the bid will not be accepted.
Upon acceptance of their bid, if the successful bidder fails to enter into a contract pursuant to the requirements of the Town Board, or fails to give further security prescribed in this notice, with the time limited therein, then the check deposited as aforesaid and the monies standing to the credit of same, shall be forfeited to the Town as liquidated damages, or the payment of the bond enforced for the benefit of the Town. The Town of Clarence reserves the right to waive informalities in or to reject any and, all bids.
BY ORDER OF THE TOWN BOARD OF THE
TOWN OF CLARENCE, ERIE COUNTY, NEW YORK
Date: June 15th, 2022 Karen Hawes, Town Clerk