Residence Requirements:

THERE ARE NO RESIDENCY REQUIREMENTS FOR PARTICIPATION IN THIS EXAMINATION. There are two anticipated vacancies at the Erie County Medical Center Corporation. 

A promotion examination will be held at the same time as this examination. The list resulting from the promotion examination will be used first but appointments from this open competitive examination are anticipated. Use of the list may be suspended after it is one year old for any position which it is practical to fill through a new promotion examination.

Examples of Duties:

A Senior Health Information Management Clerk performs various clerical functions necessary for the filing, retrieval, storage and retention of medical records at the Erie County Medical Center Corporation; 

Organizes and maintains the contents of medical records in accordance with prescribed procedures and policies and ensures completeness of records;

Analyzes medical records to ensure that all required information for Joint Commission, New York State Department of Health and Medical By-law requirements is documented and notes deficiencies for missing data to be
completed by attending physicians or other staff;

Pulls and locates deficient records for medical staff to complete; reviews records to verify deficiencies for missing data are completed as required;

Ensures transcribed reports are attached to the correct patient/visit in the Electronic Medical Record; corrects any reports that fail or have misinformation;

Audits auto-fax feature of electronic signature to ensure that signed reports are faxed to the appropriate and necessary physicians;

Trains and orients new Health Information Management Clerks;

Trains new physicians on the dictation system including electronic signature for reports and setting up dictation ID;

Audits signing queues;

Completes weekly delinquent lists for physicians, operative reports, cardiac catheterizations and angiograms;

Prepares weekly letters for medical staff;

Scans, indexes and performs quality checks on scanned documents;

Receives, verifies and prepares records subpoenaed for court hearing or trials;

Completes birth and death certificates;

Enters and prepares records for New York State Disability claims.

Qualifications:

MINIMUM QUALIFICATIONS:  Candidates must meet one of the following requirements on or before the date of the written test:

Graduation from a high school or possession of a high school equivalency diploma and two (2) years of experience in a Medical Records/Health Information Management Department in a health care setting.

Notes:

1. Verifiable part-time and/or volunteer experience will be pro-rated toward meeting full-time experience requirements.

The New York State Department of Civil Service has not prepared a test guide for this examination. However,candidates may find information in the publication "How to take a written test" helpful in preparing for this test. This publication is available on line at: https://www.cs.ny.gov/testing/testguides.cfm

Subjects of Examination:

SUBJECTS OF EXAMINATION: A written test designed to evaluate knowledge, skills and /or abilities in the following areas:

1. Office management

These questions test for knowledge of the principles and practices of planning, organizing and controlling the activities of an office and directing those performing office activities so as to achieve predetermined objectives such as accomplishing office work within reasonable limits of time, effort and cost expenditure. Typical activities may include but will not be restricted to: simplifying and improving procedures, increasing office efficiency, improving the office work environment and controlling office supplies.

2. Preparing written material

These questions test for the ability to present information clearly and accurately, and to organize paragraphs logically and comprehensibly. For some questions, you will be given information in two or three sentences followed by four restatements of the information. You must then choose the best version. For other questions, you will be given paragraphs with their sentences out of order. You must then choose, from four suggestions, the best order for the sentences.

3. Supervision

These questions test for knowledge of the principles and practices employed in planning, organizing, and controlling the activities of a work unit toward predetermined objectives. The concepts covered, usually in a situational question format, include such topics as assigning and reviewing work; evaluating performance; maintaining work standards; motivating and developing subordinates; implementing procedural change; increasing efficiency; and dealing with problems of absenteeism, morale, and discipline.

4. Understanding and interpreting written material

These questions test for the ability to understand and interpret written material. You will be presented with brief reading passages and will be asked questions about the passages. You should base your answers to the questions only on what is presented in the passages and not on what you may happen to know about the topic.    

NOTICE TO CANDIDATES:  It is recommended that candidates use a quiet, hand held, solar or battery powered calculator.  Devices with typewriter keyboards, "Spell Checkers", “Personal Digital Assistants", "Address Books", "Language Translators", "Dictionaries", or any similar devices are prohibited.  You may not bring books or other reference materials.

**IMPORTANT APPLICATION FEE - READ CAREFULLY**

A $20.00 filing fee is required for this exam. The required fee must accompany your application. Send or bring check or money order made payable to Erie County Personnel Department and write the examination number(s) on your check or money order. Do not send or bring cash, as the County cannot be responsible for cash payment. As no refund will be made, you are urged to compare your qualifications carefully with the requirements for admission and file only for those examinations for which you are clearly qualified.