Electronic Recording is now permissible throughout New York State
and Erie County looks forward to you electronically delivering your
land records such mortgages and other related documents to our office.
-Chris Jacobs, Erie County Clerk
eRecording in Erie County
As of Monday, September 24, 2012, electronic recording of land records is authorized in the State of New York. The Erie County Clerk's Office is phasing in all document types for electronic recording. A list of the document types currently being accepted by Erie County may be found here.
Although you may submit your documents directly to this office, the specifications and requirements are such that you will probably use the portal of an electronic recording facilitator. You may contract with an electronic recording facilitator who is, or will apply to be, a Registered Submitter with Erie County. Electronic recording facilitators transmit instruments affecting real property for electronic recording along with payment of all applicable taxes and recording fees to the Erie County Clerk’s Office. A list of the current Registered Submitters which are electronic recording facilitators may be found here.
Complete and Submit a Registered Submitter Agreement
New York State standards require each submitter to register with each separate recording office in order to participate in electronic recording. If you are a recording facilitator and you wish to eRecord in Erie County, please complete the Erie County Registered Submitter Agreement and submit it as indicated in the instructions. It will take approximately one week to process your application, after which your System User ID will be enabled so that you can upload images of your submissions through Erie County’s NewVision System.
Set Up a Pre-Authorized Account
Electronic delivery requires electronic payment. If you are a recording facilitator or customer filing directly with the Clerk’s Office, Erie County requires you to set up an Automated Clearinghouse Account in advance of the submission of electronic documents. To sign up for an Automated Clearing House (ACH) account, please contact the Erie County Clerk’s Office at eRecording@erie.gov. If you are a customer using a recording facilitator, you will need to contract with the facilitator to arrange for payment.
Requirements for Electronic Submission
Pursuant to 9 NYCRR §540.7(i)(4) of the standards and paragraph 8 of the Erie County Registered Submitter Agreement, requirements for electronic submission are being posted to our website. Please view our current list of Documents Accepted, our *Indexing Requirements, and Image Specifications, File Format Specifications and Security Requirements and the Submitter Guidelines.
* NOTE: CLICK HERE for complete Rules for Property Description Field needed with Indexing Requirements.
Review the eRecording Standards
As of Wednesday, September 19, 2012, the standards (9 NYCRR §540) governing electronic recording have been enacted and published in the State Register. The standards can be found at the New York State Office of Information Technology Services, which served as facilitator during the standards-setting process.
Check Back for Updates
We will post e-Recording updates and key information on this webpage so please check back periodically.
LAST UPDATED: April 30, 2013