Kearns Requests for Significant Technology Upgrades at Clerk's Office

Modified: July 18, 2018 4:28pm

July 10, 2018

ERIE COUNTY CLERK KEARNS MAKES REQUEST TO LEGISLATURE FOR SIGNIFICANT TECHNOLOGY IMPROVEMENTS AT THE CLERK’S OFFICE

 

Kearns to improve software, automated kiosks, computer systems and more at Clerk’s Office,

no cost to taxpayers.

 

Erie County, NY- Erie County Clerk Mickey Kearns submitted a resolution to the Erie County Legislature, Tuesday July 10,2018, requesting funding to make significant upgrades to technology at the Clerk’s Office. Continuing to push for greater efficiencies to cut wait times, Kearns is updating equipment to match the capabilities of a 21st century office.

The improvements will affect various departments of the Clerk’s Office. At the Erie County Auto Bureaus, Kearns is advocating for two new reservation kiosks, which would be installed at the Eastern Hills Mall and Erie Community College South Auto Bureau offices. These kiosks are essential to the implementation of Clerk Kearns’ new Auto Bureau policy, ‘Ready, Reserve Renew’.

Launched to ensure customers can complete their transaction in an efficient manner, Kearns initiated the ‘three Rs’ of the Auto Bureau, ‘Ready, Reserve, Renew’, to promote being ready with the correct documents at the time of the transaction, making a reservation using the Erie County Auto Bureau Reservation System, and advocating to renew local. However, currently only the Northtowns, Cheektowaga and Downtown Auto Bureau locations are equipped with the reservation technology. Approval to purchase the two additional kiosks, quoted at $26,455.00, for the Eastern Hills Mall and ECC South Auto Bureaus will provide each main Auto Bureau with reservation capabilities, and allow customers with a reservation to ‘skip the lines’. 

“This investment in technology is part of a strategic effort to make the services at the Clerk’s Office more efficient,” said Kearns. “These additional kiosks will allow customers to reserve a time based on their schedule, at each of our five main Auto Bureaus. The new ‘Ready, Reserve, Renew’ policy will help to expedite DMV transactions, through educating customers on the necessary documents, providing reservation times, and keeping part of the fees in Erie County.”

The Erie County Clerk’s Office is responsible for a large volume of daily transactions that utilize equipment and technology that are outdated, out of warranty, and energy inefficient. Updates are necessary in order for customers to complete their transactions without unnecessary delays.

In the Clerk’s Office Land Records Department, Kearns is seeking approval to purchase 50 new monitors. The current computer monitors, used by customers and employees in Land Records, have not been updated since 2005. These monitors are not energy efficient and do not provide the brightness and clarity to benefit the user. The cost for 50 new monitors is quoted at $7,332.10.

In order to better serve and expedite service in the Pistol Permit Department, Clerk Kearns will purchase a queuing and online reservation system for $10,777.00. This will enable residents to have a seamless experience that is considerate of their time. The online reservation system for new applicants will allow customers to make and manage their appointment and ensure they have the complete materials to submit their application.

In addition, the County Clerk’s Office is responsible for the preservation of valuable and historical documents. The equipment used to properly view these documents is in need of upgrading. Clerk Kearns is requesting to purchase an updated microfilm scanner that will provide a significant improvement in visual capabilities. This is quoted at $6,049.00.

Finally, Clerk Kearns is looking to purchase new seating for the Cheektowaga, Northtowns and Downtown Auto Bureau offices. The current seating is well-used, worn, and does not meet certain health standards, such as not including back support. The cost for new seating at these Auto Bureaus is $48,258.15.

“The Erie County Clerk’s Office is long overdue for some significant equipment and technology upgrades,” said Kearns. “These requests to the Erie County Legislature are vital to providing timely and efficient services to the taxpayers in Erie County. From slashing wait times at our Auto Bureaus through the reservation system, upgrading the frequently used monitors in Land Records, or installing a queuing system in the Pistols Department, these improvements will bring 21st century capabilities to a system that has long fell behind the curve.”

The purchases in total will cost approximately $134,517.15 and will be funded entirely from the County Clerk’s Reconciled Concentration Account Overfunding; resulting in no cost to taxpayers.    

 

Full request to Erie County Legislature